Consent 1.A.6.
Regular City Council Meeting
- Meeting Date:
- 02/13/2017
- TITLE
- Bid Award - Trucks Cabs and Chassis with Refuge Compactor Bodies for the Solid Waste Division, City of Billings
- PRESENTED BY:
- David Mumford
- Department:
- Public Works
Presentation:
PROBLEM/ISSUE STATEMENT
Bids were received on January 31, 2017 for a number of new collection trucks for the Solid Waste division of the Public Works Department. Staff advertised for sealed bids on January 12, January 19 and January 26, 2017. The purchases will replace existing vehicles that are included in the approved Equipment Replacement Plan for FY 2017 and are included in the FY 2017 budget for the Solid Waste division. Because the trucks are dissimilar, staff broke the bid into four schedules and will recommend award to the lowest bidder on each one.
Schedule I Two new tandem tilt cab, 2017 or newer model, 62,000 GVW, cab and rear load chassis. Six bids were received and Jack's Truck and Equipment was the low bidder.
Schedule II Three new tandem tilt cab, 2017 or newer model, 62,000 GVW cab and side load chassis with right steer and minimum 27-cubic yard automated refuse compactor body. Twelve bids were received and Montana Peterbuilt was the low bidder.
Schedule III One new tandem tilt cab, 2017 or newer model, 62,000 GVW cab and chassis and 40-cubic yard half pack front load refuse compactor body. Nine bids were received and Montana Peterbuilt was the low bidder.
Schedule IV Two new tandem conventional cab, 2017 or newer model, 62,000 GVW, set-back axle, cab and chassis with chain operated roll-on/roll-off hoist system. Three bids were received and I-State Truck Center was the low bidder.
Schedule I Two new tandem tilt cab, 2017 or newer model, 62,000 GVW, cab and rear load chassis. Six bids were received and Jack's Truck and Equipment was the low bidder.
Schedule II Three new tandem tilt cab, 2017 or newer model, 62,000 GVW cab and side load chassis with right steer and minimum 27-cubic yard automated refuse compactor body. Twelve bids were received and Montana Peterbuilt was the low bidder.
Schedule III One new tandem tilt cab, 2017 or newer model, 62,000 GVW cab and chassis and 40-cubic yard half pack front load refuse compactor body. Nine bids were received and Montana Peterbuilt was the low bidder.
Schedule IV Two new tandem conventional cab, 2017 or newer model, 62,000 GVW, set-back axle, cab and chassis with chain operated roll-on/roll-off hoist system. Three bids were received and I-State Truck Center was the low bidder.
ALTERNATIVES ANALYZED
The Council may:
- Approve purchasing the units listed above; or
- Disapprove the purchases and reject all bids. If the bids are rejected, the units will not be replaced in a timely manner and the existing units will be used beyond the recommendations of the Equipment Replacement Committee and the Public Works Department. Maintenance costs will increase and reliability will decrease.
FINANCIAL IMPACT
The Solid Waste Division's FY 2017 budget includes adequate funds to replace the vehicles described. The City received bids from various bidders. A 5 year warranty for the engine and transmission is included in the bid. The bid summary is as follows:
Schedule I Two new tandem tilt cab, 2017 or newer model, 62,000 GVW, cab and chassis (rear load).
Two trucks will be purchased and two trucks will be traded in. Trucks 0148 and 0147 will be traded in and both trucks have the same value.
Schedule II Three new tandem tilt cab, 2017 or newer model, 62,000 GVW cab and chassis with right steer and minimum 27-cubic yard automated side loading refuse compactor body.
Three trucks will be purchased and two trucks will be traded in. Trucks 0168 and 0175 will be traded in for $31,500 and $33,750 respectfully.
Schedule III One new tandem tilt cab, 2017 or newer model, 62,000 GVW cab and chassis and 40-cubic yard half pack front load refuse compactor body.
One truck will be purchased and one truck will be traded in. Truck 0172 will be traded in.
Schedule IV Two new tandem conventional cab, 2017 or newer model, 62,000 GVW, set-back axle, cab and chassis with chain operated roll-on/Roll-off hoist system.
Two trucks will be purchased and two trucks will be traded in. Trucks 0154 and 0155 will be traded in and both trucks have the same value.
Schedule I Two new tandem tilt cab, 2017 or newer model, 62,000 GVW, cab and chassis (rear load).
| Company /Body Manufacturer | Base Price for Each of Two Trucks | Warranty for Each Truck | Total Trade for Two Trucks | Total Bid for Two Trucks |
| Montana Peterbilt / McNielus | $223,563.00 | $3,335.00 | no trade | $453,796.00 |
| Montana Peterbilt / New Way Cobra | $223,507.00 | $3,335.00 | $9,000.00 | $444,684.00 |
| Montana Peterbilt / Leach | $222,922.00 | $3,335.00 | $9,000.00 | $443,514.00 |
| Jack's Truck and Equipment / Leach | $233,450.00 | $2,401.00 | $9,000.00 | $462,702.00 |
| Jack's Truck and Equipment / New Way Cobra | $231,935.00 | $2,401.00 | $9,000.00 | $459,672.00 |
| Jack's Truck and Equipment / Heil | $243,697.00 | $2,401.00 | $53,000.00 | $439,196.00 |
Schedule II Three new tandem tilt cab, 2017 or newer model, 62,000 GVW cab and chassis with right steer and minimum 27-cubic yard automated side loading refuse compactor body.
| Company/ Body Manufacturer | Base Price for Each of Three Trucks | Total Trade for Two Trucks | Warranty for Each Truck | Total Bid for Three Trucks |
| Tri-State Company | $ 255,520.00 | $14,000.00 | $ 3,782.00 | $ 763,906.00 |
| Montana Peterbilt / Scorpion | $ 271,942.00 | $45,700.00 | $ 3,335.00 | $ 780,131.00 |
| Montana Peterbilt / Labrie | $ 280,331.00 | $45,700.00 | $ 3,335.00 | $ 805,298.00 |
| Montana Peterbilt / Wayne | $ 258,485.00 | $45,700.00 | $ 3,335.00 | $ 739,760.00 |
| Montana Peterbilt / Mcnielus | $ 245,580.00 | no trade | $ 3,335.00 | $ 746,745.00 |
| Montana Peterbilt / Bridgeport | $ 251,516.00 | $14,000.00 | $ 3,335.00 | $ 762,565.00 |
| Montana Peterbilt / Heil | $ 257,989.00 | $65,250.00 | $ 3,335.00 | $ 718,722.00 |
| Jack's Truck and Equipment / Bridgeport | $ 261,561.00 | $14,000.00 | $ 2,401.00 | $ 759,763.00 |
| Jack's Truck and Equipment / Heil | $ 265,335.00 | $65,250.00 | $ 2,401.00 | $ 737,958.00 |
| Jack's Truck and Equipment / Curbtender | $ 265,831.00 | $45,700.00 | $ 2,401.00 | $ 758,996.00 |
| Jack's Truck and Equipment / Labrie | $ 288,377.00 | $45,700.00 | $ 2,401.00 | $ 826,634.00 |
| Jack's Truck and Equipment / Scorpion | $ 279,987.00 | $45,700.00 | $ 2,401.00 | $ 801,464.00 |
Three trucks will be purchased and two trucks will be traded in. Trucks 0168 and 0175 will be traded in for $31,500 and $33,750 respectfully.
Schedule III One new tandem tilt cab, 2017 or newer model, 62,000 GVW cab and chassis and 40-cubic yard half pack front load refuse compactor body.
| Company | Base Price for One Truck | Trade for One Truck | Warranty | Total Bid for One Truck |
| Tri-State Truck and Equipment Inc. / Bridgeport | $ 238,979.50 | $25,000.00 | $ 3,782.00 | $ 217,761.50 |
| Montana Peterbilt / Labrie Wittke | $ 248,114.00 | $33,000.00 | $ 3,335.00 | $ 218,449.00 |
| Montana Peterbilt / McNeilus Meridian | $ 260,465.00 | no trade | $ 3,335.00 | $ 263,800.00 |
| Montana Peterbilt / McNeilus Atlantic | $ 255,688.00 | no trade | $ 3,335.00 | $ 259,023.00 |
| Montana Peterbilt / New Way Mammoth | $ 243,787.00 | $33,000.00 | $ 3,335.00 | $ 214,122.00 |
| Montana Peterbilt / Bridgeport | $ 247,186.00 | $25,000.00 | $ 3,335.00 | $ 225,521.00 |
| Jack's Truck and Equipment / Bridgeport | $ 258,412.00 | $25,000.00 | $ 2,401.00 | $ 235,813.00 |
| Jack's Truck and Equipment / New Way Mammoth | $ 253,013.00 | $33,000.00 | $ 2,401.00 | $ 222,414.00 |
| Jack's Truck and Equipment / Labrie Wittke | $ 257,341.00 | $33,000.00 | $ 2,401.00 | $ 226,742.00 |
Schedule IV Two new tandem conventional cab, 2017 or newer model, 62,000 GVW, set-back axle, cab and chassis with chain operated roll-on/Roll-off hoist system.
| Company | Base Price for Each of Two Trucks | Trade for Two Trucks | Warranty for Each Truck | Total Bid for Two Trucks |
| Tri-State Truck and Equipment, Inc. | $ 176,417.00 | $18,800.00 | $ 2,917.00 | $ 339,868.00 |
| Motor Power Equipment | $ 163,927.00 | $30,000.00 | $ 2,886.00 | $ 303,626.00 |
| I-State Truck Center | $ 162,384.00 | $30,000.00 | $ 3,336.00 | $ 301,440.00 |
RECOMMENDATION
Staff recommends that Council award the bids as follows (trade in allowance and warranty are included):
- Two rear load trucks to Jack's Truck and Equipment for a total of $439,196 (schedule I)
- Three side load trucks to Montana Peterbuilt for a total of $718,722 (schedule II)
- One front load truck to Montana Peterbuilt for $214,122 (schedule III)
- Two roll off trucks to I-State Trucking for a total of $301,440 (schedule IV)