Consent 1.A.4.
Regular City Council Meeting
- Meeting Date:
- 02/27/2017
- TITLE
- Bid Award – One New Current Model 2017 Trailer with CCTV Inspection Equipment for the Public Works Department
- PRESENTED BY:
- David Mumford
- Department:
- Public Works
Presentation:
PROBLEM/ISSUE STATEMENT
Bids were received on February 14, 2017 to purchase a 2017 trailer with CCTV inspection equipment for the Distribution and Collection Division of the Public Works Department. Staff advertised for sealed bids on February 2 and February 9, 2017. This purchase will replace unit 7990 that is included in the FY 2017 Equipment Replacement Plan (ERP) and the FY 2017 budget for the Distribution and Collection Division. Unit 7990 will be traded, so the trade-in value is reflected in the net price submitted by the bidders. The City received three bids and Titan Machinery was the only bidder to meet the minimum bid requirements.
ALTERNATIVES ANALYZED
City Council may:
- Approve purchasing the 2017 trailer with CCTV inspection equipment from Titan Machinery or;
- Disapprove the purchase and reject all bids. If the new trailer with the CCTV inspection equipment is not purchased, the Public Works Department will be required to continue using the existing unit that is at or near the end of its useful life. Maintenance costs will increase and reliability will decrease.
FINANCIAL IMPACT
Three bids were received on February 14, 2017; however, two of the vendors did not meet the minimum bid requirements:
| Vendor | Schedule I – Trailer Including Trade |
Schedule II – Large Robotic Tractor |
Schedule III – Both Schedules I and II |
|---|---|---|---|
| Titan Machinery | $131,146.00 | $40,635.00 | $171,781.00 |
RECOMMENDATION
Staff recommends that Council award the contract for a 2017 trailer with CCTV inspection equipment to Titan Machinery in the amount of $171,781.00. Unit 7990 will be traded, so the trade-in value is reflected in the net price submitted by the bidders.