On December 1, 2016, Performance Engineering and Consulting, agent for Magnus Land Development, LLC, owner, applied for preliminary major plat approval for Coal Creek Subdivision. The proposed subdivision creates 14 new lots for multi-family residential, commercial and residential professional development.  The subject property is generally located on the northwest corner of the intersection of Rimrock Road and 62^nd Street West.  The property is zoned Residential Multi-Family (RMF), Community Commercial (CC) and Residential Professional (RP).
 
On December 16, 2016 the applicants’ agent requested a 30-day delay to work out some storm drainage details and phasing. That is why the proposed subdivision is coming to the Planning Board in February and not in January. The Yellowstone County Board of Planning will review the plat at this meeting and conduct a public hearing on February 28, 2017.
 

Staff recommends that the Planning Board recommend conditional approval of the preliminary plat of Coal Creek Subdivision to the City Council, and adopt the Findings of Fact as presented in the staff report. 

PROPOSED CONDITIONS OF APPROVAL
Planning staff recommends the following conditions of approval: 

1. To minimize effects on local services, prior to final plat approval storm drain calculations must be submitted to the City Engineering Division. for review and approval.  Cost participation into the regional storm drain facility will be determined from the calculations.
2. To ensure the proposed storm drainage system can be used as outlined, prior to final plat approval an agreement with Birley Drain for storm water discharge must be in place and a copy submitted to the City Engineering Division.
3. To ensure the storm drainage system is properly maintained, prior to final plat approval the applicant will add the following to the storm drain section of the SIA: The storm water retention areas and associated improvements will be privately owned and maintained by the HOA.  O&M requirements and HOA responsibilities shall be as outlined within the City of Billing Stormwater Management Manual (SWMM), appendices E and F. Retention areas shall be covered with a blanket easement, allowing access by the City.  If the HOA fails to maintain the storm water retention facilities, the City reserves the right to create a maintenance district in the subdivision to maintain the storm water retention facilities.
4. To minimize effects on local services and ensure proper parkland dedication requirements, prior to final plat approval the subdivider will meet with the City Parks Department and determine where parkland will be provided through smaller park areas within the proposed residential lots in the subdivision.   These private park parcels shall be dedicated to a legal entity such as a Homeowners Association (HOA) and maintained by that entity.
5. To minimize the effects on local services, prior to final plat approval the subdivider will provide a letter from the United States Postal Service acknowledging its agreement with the placement of mail delivery facilities in the subdivision.
6. To ensure pedestrian/bike connection from this subdivision to the trail along the north side of Cove Ditch, prior to final plat approval the applicant will more specifically identify the location of the proposed ditch crossings and who is paying for their installation referred to in the SIA under the heading F. Billings Area Bikeway and Trail Master Plan. 
7. To ensure pedestrian/bike connection between residentially zoned land and the commercially zoned land within this subdivision, prior to final plat approval the applicant will include language in the SIA that future development in the subdivision will encourage interconnectedness for pedestrians and bikes between the residential and commercial areas of the development. 
8. To ensure the provision of easements for utilities, prior to final plat approval the subdivider shall provide utility easements on the final plat as requested by the private utility companies. 
9. Minor changes may be made in the SIA and final documents, as requested by the Planning, Legal or Public Works Departments to clarify the documents and bring them into the standard acceptable format. 
10. The final plat shall comply with all requirements of the City of Billings Subdivision Regulations, rules, regulations, policies, and resolutions of the City of Billings, and the laws and Administrative Rules of the State of Montana.

No variances from the City Subdivision Regulations have been requested.
 

• A pre-application meeting was held on October 27, 2016 to discuss the proposal.
• The preliminary plat application was submitted to the Planning Division on December 1, 2016.
• A departmental review meeting was conducted on December 15, 2016.
• On December 16, 2016 the applicants’ agent requested a 30-day delay.
• The preliminary plat was resubmitted with revisions based on department reviews on January 26, 2017.
• The Planning Board will review the plat on February 14, 2017.
• The Planning Board will conduct a public hearing on February 28, 2017, and forward a recommendation to the City Council.
• The City Council will consider the preliminary plat on March 27, 2017.
• The 60 working-day preliminary plat review period ends March 30, 2017.

General location:                                Northwest corner of the intersection of Rimrock Road and 62^nd Street West
 
Legal Description:                              Parcel 6A, COS 2465
 
Owner/Subdivider:                             Magnus Land Development, LLC
 
Engineer and Surveyor:                      Performance Engineering and Consulting
 
Existing Zoning:                                 RMF, CC and RP
 
Existing land use:                                Vacant
 
Proposed land use:                              Multi-family residential, commercial and residential professional development
 
Gross:                                                  38.52 acres
 
Proposed number of lots:                    14
 
Lot size:                                               Max:    8.1 acres
                                                            Min.:    0.64 acres
 
Parkland requirements:                       Parkland requirements for this proposed subdivision would be 11% of the land proposed
                                                        for residential development.  They are required to provide 2.3 acres of parkland.