Consent 1.A.1.
Regular City Council Meeting
- Meeting Date:
- 08/28/2017
- TITLE
- Bid Award for W.O. 18-03, Contract No. 1 City Crack Seal
- PRESENTED BY:
- David Mumford
- Department:
- Public Works
Presentation:
No
PROBLEM/ISSUE STATEMENT
W.O. 18-03, Contract No. 1 City Crack Seal is part of the 2018 Street Maintenance Program. Annually, staff identifies streets proposed for preventative maintenance. Staff bids this work in three contracts: chip seal resurfacing, overlay resurfacing and crack sealing. This contract will provide crack sealing on approximately 28 miles of streets. The project was advertised on July 21st, July 28th, and August 4th in the Yellowstone County News and on the City's website. Bids were opened August 15th. There were two bids submitted and Wharton Asphalt, LLC submitted the lowest responsible bid.
ALTERNATIVES ANALYZED
The Council may:
- Award W.O. 18-03, Contract No.1 City Crack Seal to Wharton Asphalt, LLC in the amount of $199,005.00; or
- Do not award a contract and reject all bids. If the contract is not awarded, this street maintenance work will be deferred which will lead to pavement conditions worsening over time.
FINANCIAL IMPACT
The following bids were received and evaluated:
The Arterial and Gas Tax funding for the project was budgeted in the FY 18 budget.
| Contractor | Bid Amount |
| Wharton Asphalt, LLC | $199,005.00 |
| Hardrives Construction, Inc. | $199,950.00 |
The Arterial and Gas Tax funding for the project was budgeted in the FY 18 budget.
| Project Budget (Crack Seal, Overlay, Chip Seal) | $2,500,000.00 |
| Previously Encumbered | $0.00 |
| This Contract | $199,005.00 |
| Budget Remaining | $2,300,995.00 |
RECOMMENDATION
Staff recommends that the City Council award a contract for W.O. 18-03 Contract No. 1 City Crack Seal to Wharton Asphalt, LLC in the amount of $199,005.00.