Regular 2.
Regular City Council Meeting
- Meeting Date:
- 06/28/2010
- TITLE
- Public Hearing and Approval of Resolution Approving and Adopting Fourth Quarter Budget Amendments for Fiscal Year 2009/2010
- PRESENTED BY:
- Patrick M. Weber
- Department:
- City Hall Administration
Presentation:
PROBLEM/ISSUE STATEMENT
Fourth Quarter Budget amendments are requested for the following:
1. The Baseball Field Construction Fund needs a budget amendment for capital outlay that took place in FY 2009. The City has not received the grant funding from the Federal Government to reimburse the construction expenses. Therefore, the fund has a negative cash balance and will need a cash transfer from the General Fund. When the grant funds arrive, they will reimburse the General Fund.
2. Several years ago a change was made regarding the taxes collected by the Library. There were 9.5 mills levied for the Library; five (5) mills dedicated Library mills and 4.5 mills that are part of the 74 general mills authorized by the Charter. Council decided that Library should only levy their 5 mills, the General Fund should levy the total 74 mills and transfer the cash to the Library that is equal to 4.5 mills. The amount generated from the 4.5 mills is deposited in the General Fund and transferred to the Library Fund. The City collected more taxes than estimated in the budget, so the "excess" funds that are due to the Library will be transfered from the General Fund to the Library Fund.
3. The Park Maintenance Districts Fund has incurred more expenditures such as electricity, water, etc. than budgeted. Reserves will be used for this amendment.
4. There needs to be a transfer to the Arterial Fund from the Sidewalk Construction Fund. A developer contribution to the King Avenue West project was deposited in the Construction Fund and a portion should have gone to the Arterial Fund.
5. King Avenue East was improved under an SID. The City and developers agreed to split the costs. The developer pays its portion through property assessments and the City pays its portion from the S. Billings Blvd TID and the Arterial Fund. These amendments authorize the TID and Arterial Fund payments for the City's portion of the SID costs. The debt payment is due July 1 and the City could not make the payment without these amendments.
6. PRPL will be receiving revenue for the registration of dog races that they are helping with. PRPL has requested a budget amendment in the Park Programs Fund so operating supplies can be purchased with the revenue received from the races.
7. The Police Department is requesting that money previously collected from drug fines and forfeitures be spent to purchase a K-9 dog, pay telephone charges and for reimbursement to other agencies for their share of the forfeiture money.
8. Public Works is requesting a budget amendment for the Downtown Tax Increment Fund. The Quiet Zone project has been completed but requires a small budget increase to balance the account. The total cost is still less than authorized by Council. At it's June 14th meeting, Council approved the design/build contract for the downtown street light replacement project and this budget amendment allocates all of the remaining funding for this project.
9. The Airport Fund needs a budget amendment for reconstruction of the North General Aviation Apron, emergency terminal generator project and equipping the water tender. PFC revenues will be used for all three projects.
10. The Sidewalk Construction Fund needs a budget amendment for the Alkali Creek and Lake Elmo projects because the cost for these two projects was not determined until recently. Bonds will be sold to pay for the projects.
1. The Baseball Field Construction Fund needs a budget amendment for capital outlay that took place in FY 2009. The City has not received the grant funding from the Federal Government to reimburse the construction expenses. Therefore, the fund has a negative cash balance and will need a cash transfer from the General Fund. When the grant funds arrive, they will reimburse the General Fund.
2. Several years ago a change was made regarding the taxes collected by the Library. There were 9.5 mills levied for the Library; five (5) mills dedicated Library mills and 4.5 mills that are part of the 74 general mills authorized by the Charter. Council decided that Library should only levy their 5 mills, the General Fund should levy the total 74 mills and transfer the cash to the Library that is equal to 4.5 mills. The amount generated from the 4.5 mills is deposited in the General Fund and transferred to the Library Fund. The City collected more taxes than estimated in the budget, so the "excess" funds that are due to the Library will be transfered from the General Fund to the Library Fund.
3. The Park Maintenance Districts Fund has incurred more expenditures such as electricity, water, etc. than budgeted. Reserves will be used for this amendment.
4. There needs to be a transfer to the Arterial Fund from the Sidewalk Construction Fund. A developer contribution to the King Avenue West project was deposited in the Construction Fund and a portion should have gone to the Arterial Fund.
5. King Avenue East was improved under an SID. The City and developers agreed to split the costs. The developer pays its portion through property assessments and the City pays its portion from the S. Billings Blvd TID and the Arterial Fund. These amendments authorize the TID and Arterial Fund payments for the City's portion of the SID costs. The debt payment is due July 1 and the City could not make the payment without these amendments.
6. PRPL will be receiving revenue for the registration of dog races that they are helping with. PRPL has requested a budget amendment in the Park Programs Fund so operating supplies can be purchased with the revenue received from the races.
7. The Police Department is requesting that money previously collected from drug fines and forfeitures be spent to purchase a K-9 dog, pay telephone charges and for reimbursement to other agencies for their share of the forfeiture money.
8. Public Works is requesting a budget amendment for the Downtown Tax Increment Fund. The Quiet Zone project has been completed but requires a small budget increase to balance the account. The total cost is still less than authorized by Council. At it's June 14th meeting, Council approved the design/build contract for the downtown street light replacement project and this budget amendment allocates all of the remaining funding for this project.
9. The Airport Fund needs a budget amendment for reconstruction of the North General Aviation Apron, emergency terminal generator project and equipping the water tender. PFC revenues will be used for all three projects.
10. The Sidewalk Construction Fund needs a budget amendment for the Alkali Creek and Lake Elmo projects because the cost for these two projects was not determined until recently. Bonds will be sold to pay for the projects.
ALTERNATIVES ANALYZED
The Council may: Approve the requested budget amendments; or Not approve the requested budget amendments. City Council is authorized by MCA 7-6-4006 to amend the current fiscal year budget. MCA 7-6-4005 states that expenditures are limited to approved approriations, not approving the amendments would put the City of Billings in violation of State Law.
FINANCIAL IMPACT
The requested budget amendments will be funded by additional revenues or reserves, as indicated on the Resolution exhibit.
RECOMMENDATION
Staff recommends that the City Council conduct a public hearing and approve the resolution approving and adopting the budget amendments for Fiscal Year 2009/2010 per the attached Resolution and exhibit.