Staff received and opened bids on August 27, 2019 to purchase a new Medium Duty Conventional Cab and Chassis with Mounted Rear Loading Refuse Collection Body.  Staff advertised for sealed bids on August 9, and August 16,2019.  The City received 9 bids and Motor Power is the low bidder with a International Chassis with a Pac-Mac body at $132,033.00.  This purchase was included in the FY2019 Equipment Replacement Plan (ERP), and FY 2019 for the Parks Division. The bid was not able to be completed in FY 2019, the funds are still available in FY 2020 but will need to be reestablished through a quarterly budget amendment.

Following the recommendation from City Council from the September 9th meeting, the Parks Division and the Solid Waste Division thoroughly studied how best to collect the trash from the parks.  It was concluded that the Parks Division will provide a higher customer service and be more cost effective, see attached letter from David Mumford, Public Works Director.
 

City Council may:

• Approve purchasing the New Medium Duty Conventional Cab Trash Truck from Motor Power
• Disapprove the purchase and reject all bids.

The Medium Duty Conventional Cab and Chassis with Mounted Rear Loading Refuge Collection Body was budgeted in the FY 2019 ERP but was not completed in FY 2019.  The funds are still available in FY 2020 but will need to be reestablished through a quarterly budget amendment.  All 9 bids are shown.  Note, there is not a trade in for this unit.

Vendor                         Bid                      5yr Warranty                    Total Bid
SWS Equipment       $135,526.00                  N.A.                        $135,526.00 
Montana Peterbilt     $137,891.05             $2,253.00                    $140,144.05
Montana Peterbilt     $150,592.00             $2,253.00                    $152,845.00
I State                       $148,500.00             $2,203.00                    $150,703.00
I State                       $137,00.00               $2,203.00                    $139,203.00         
Motor Power             $142,106.00             $2,628.00                    $144,734.00
Motor Power             $129,405.00             $2,628.00                    $132,033.00
Tri State                   $166,720.00                 N.A .                         $166,720.00
Tri State                   $179,421.00                 N.A.                          $179,421.00
 

Staff recommends that the City Council award the contract for a new Medium Duty Conventional Cab Trash Truck to Motor Power in the amount of $132,033.00.  This includes the five-year warranty.