On August 14, 2017, the City Council approved the Engineering Agreement with Morrison-Maierle, Inc. (M-M) for the design and construction oversight of the future Airport Terminal Concourse Expansion Project.  Amendment 5 to the master Agreement will provide the Design, Request for Proposal (RFP), Bidding, and Construction Administration for a new Security System for the Existing Terminal and Concourse Expansion Project.  The Gross Maximum Price with Sletten Construction for the Phase I construction was approved by City Council on August 12, 2019.  M-M will develop an RFP, which will be advertised in order to receive, evaluate, and choose a successful vendor who will then provide and install a new Security System for the Existing Terminal and Concourse Expansion Project.  The existing system was installed approximately 20 years ago, the technology is outdated, cameras are not reliable, parts are unavailable, system failures occur regularly, and limitations within the existing Access Control program prevent expanding beyond the existing Terminal system. For the Security System replacement, under Phase I of Amendment 5, M-M will design a new security system that will include the technical specifications, and provide drawings for all Access Control software and hardware, Closed Circuit Television Cameras, security doors, alarms, etc.  Phase II of Amendment 5 will require M-M to advertise the RFP, conduct meetings, answer questions from bidders, evaluate proposals, and assist the selection committee with hiring the successful vendor.  Phase II will also require M-M to oversee the construction of this project, to verify that the contractor installs the system correctly as per the specifications, conduct meetings, perform inspections and tests, document results, and commission the new Security System.  When construction of the Terminal Expansion is completed, this new Security System must be fully operational in order to meet Federal security requirements.              

City Council may:

• Approve Amendment 5 with M-M for the Design, RFP, Bidding, and Construction Administration for a new Security System for the Existing Terminal and Concourse Expansion Project; or
• Disapprove Amendment 5 with M-M and provide staff with direction on how to proceed.

The total cost of Amendment 5 is $95,000.  This project is included in the current budget and funding will be 90% FAA Airport Improvement Program (AIP) grant funds with a 10% local match, which is available in the Airport Capital Account.  AIP grant funds will cover $85,500 and the local funds will be $9,500.

Staff recommends that the City Council approve Amendment 5 with M-M for the Design, RFP, Bidding, and Construction Administration for a new Security System for the Existing Terminal and Concourse Expansion Project.