Staff recommends the City Council award a contract for W.O. 20-30: Hallowell Lane Improvement, to Sanderson Stewart in the amount of $306,865.00.

W.O. 20-30: Hallowell Lane Improvements, is intended to improve Hallowell Lane from State Avenue to King Avenue East in accordance with the South Billings Urban Renewal District's Master Plan.  Hallowell Lane will receive both water main rehabilitation and street improvements.  The purpose of this contract is to provide design and construction administration services for the water main rehabilitation portion of the overall project.  The street improvements will be under a separate professional services contract.  It was determined that a split of design services for the water main and street improvements was needed as a split provides the best means of matching the project's unique design features with with the proposals received.       

Sanderson Stewart was selected for the water main rehabilitation portion of this project using the proposal process.  Six other proposals were received from DOWL, HDR, KLJ Engineering, Performance Engineering, Stahly Engineering, and WWC Engineering.  The selection was based on project team and availability; project approach; and firm qualifications and experience as related to project needs.

City Council may:

• Award W.O. 20-30: Hallowell Lane Improvements, to Sanderson Stewart in the amount of $306,865.00; or;
• Do not award a contract. If the contract is not awarded, construction of the improvements will be delayed.

The water main design portion of this project was budgeted in FY20 using water funds.  The amount budgeted for all rehabilitation projects was $2,900,000; however, that original budget included additional water replacement projects.  There is sufficient funds remaining in the water rehabilitation project budget to award this contract.