Replacement of the existing Unit #0237, Landfill Track-Type Tractor (Dozer) was approved in the FY2011 budget under the guidelines of the Equipment Replacement Plan (ERP).  Specifications were developed by Solid Waste Division staff and distributed to seven vendors.  A call for sealed bids was published September 2nd and 9th, with bids opened September 14, 2010.  The bid was structured to allow the City to trade the used dozer in on purchase of the new machine or sell the used dozer separately.

The Council may:

• Award the bid as recommended; or
• Not award the bid.

The Solid Waste Division's FY2011 budget includes adequate funds to replace the current Landfill Track-Type Tractor (Dozer).  We received two bids as follows:

BIDDER	Tractor & Equipment Co	RDO Equipment Co
Provide New Unit
Base Bid	$598,997	$615,000
Trade Credit	(165,000)	(151,000)
Net Bid	$433,997	$464,000
Purchase Used Unit	$165,000	No Bid

Staff recommends that Council award the contract for purchase of a new Landfill Track-Type Tractor (Dozer) for the Solid Waste Division, with the used dozer Unit #0237 being traded toward purchase of the new machine, to Tractor & Equipment Company in the amount of $433,997.