Twenty one City Vehicles in the car and light truck class are scheduled for replacement in the City’s Equipment Replacement Program and were approved by City Council during the FY 10/11 budget process.

The bids are for the following types of vehicles:
• One mid size cargo van (Engineering),
• One mid size ext. cab pickup (Engineering),
• Five mid size sedans (Police, Facilities, Engineering, Public Works),
• Two one ton trucks (Parks),
• One full size van (Police),
• One mid size 4x4 pickup (Parking),
• One mid size pickup (Public Works),
• Three ¾ ton pickups w/service bodies (Public Works),
• One ¾ ton 4x4 ext. cab pickup w/service body (Public Works),
• Two 1 ton 4x4 pickups w/plows (Street & Traffic),
• One ¾ ton 4x4 pickup w/plow (Fire),
• One ¾ ton ext. cab pickup w/service body (Public Works),
• One service truck w/service body (Fleet Services)

Staff advertised for sealed bids for City Vehicles on September 2 and 9, 2010, with a bid opening on September 14, 2010.

The City Council may:
• Approve bid awards for City Vehicles
• Not approve bid awards for City Vehicles

The City received vehicle bids as outlined in Attachment A.

Staff recommends retaining twelve of the fifteen vehicles offered for trade and selling them at auction because the dealer trade allowance for these twelve vehicles was only $8,700 while the trade-in book value is $27,840. Staff recommends trading three of the trade vehicles because the dealer trade allowance was $5,000 while the trade-in book value was $4,840 for the three vehicles.

Staff recommends awarding Bid Schedules II, VIII & XIV without trades to Fremont Motors in Powell Wyoming for the bid amount of $81,301.20, to award Bid Schedules I, III, VI & VII without trades and V & XI with trades to Archie Cochrane Ford in Billings Montana for the bid amount of $242,138.00 and to award Bid Schedules IV, IX, X, XII & XIII without trades to Bison Ford in Great Falls Montana for the bid amount of $193,031.70.