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Item 1.A.1.
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| City Council Regular | |
| Date: | 03/08/2021 |
| Title: | Bid Award: W.O. 21-03 Contract No. 2 City Crack Seal/Mastic |
| Presented by: | Debi Meling |
| Department: | Public Works |
| Presentation: | No |
RECOMMENDATION
Staff recommends the City Council award a contract for WO 21-03 Contract No. 2 City Crack Seal/Mastic to ASTECH Corp. in the amount of $391,000.00.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
WO 21-03 Contract No. 2 City Crack Seal/Mastic is part of the 2021 Street Maintenance program. Annually, staff identifies streets proposed for preventative maintenance. Staff typically bids this work in multiple contracts: crack sealing/Mastic, digouts, chip/scrub seal resurfacing, and overlay resurfacing. This contract will provide crack sealing on approximately 17 miles of city streets and mastic crack filling on approximately 12 miles of city streets. The project was advertised on February 5, 12, and 19, 2021, in the Yellowstone County News and on the city's website. Bids were opened on February 23rd, 2021. There were three bids received and ASTECH Corp. submitted the lowest responsible bid.
ALTERNATIVES
City Council may:
- Award WO 21-03 Contract No. 2 City Crack Seal/Mastic to ASTECH Corp., in the amount of $391,000.00; or,
- Do not award a contract and reject all bids. If the contract is not awarded, the streets planned for maintenance will continue to degrade.
FISCAL EFFECTS
The following bids were received:
The project was budgeted in the amount of $2,450,000 in FY21 using Gas Tax funds. Remaining budget will be used for change orders.
| Contractor | Base Bid |
| ASTECH Corp. | $391,000.00 |
| Z&Z Sealcoatings Inc. | $414,316.00 |
| Wharton Asphalt LLC | $430,302.00 |
The project was budgeted in the amount of $2,450,000 in FY21 using Gas Tax funds. Remaining budget will be used for change orders.
| Budgeted Public Work PAVER Amount | $2,450,000.00 |
| Previous Contract WO 21-03 Contract No. 1 City Overlay | $1,463,871.93 |
| Contract WO 21-03 Contract No. 3 City Digouts (this agenda) | $246,168.75 |
| This Contract WO 21-03 Contract No. 2 City Crack Seal/Mastic | $391,000.00 |
| Amount Remaining | $348,959.32 |