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Item 1.A.3.
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| City Council Regular | |
| Date: | 06/28/2021 |
| Title: | W.O. 21-11 Highwood Drive Reconstruction, Bid Award |
| Presented by: | Debi Meling |
| Department: | Public Works |
| Presentation: | No |
RECOMMENDATION
Staff recommends the City Council reject all bids received for WO 21-11 Highwood Drive Reconstruction.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
WO 21-11 Highwood Drive Reconstruction will construct curb and gutter, drive approaches, storm and sanitary sewer improvements, water main and appurtenances, and re-construct a collection of non-maintainable streets situated between Rimrock Road and Poly Drive, including Highwood Drive, Highwood Circle, Circle Drive, and Highland Park Place. The side streets are cul-de-sacs extending to the west of Highwood Drive.
The streets included in WO 21-11 have deteriorated to the point that other asphalt concrete surface treatment options are not feasible. The side streets have limited right-of-way, and widening of Highwood Drive would unfavorably impact adjacent property owners; therefore, significant project area roadway widening is not proposed. The approach being used for this project is consistent with other similar areas, including the Poet Street area which adjoins Highwood Drive.
The resolution ordering improvements for Highwood Drive was approved by City Council during the June 14, 2021 council meeting. The project was advertised on May 28, June 4, and 11, 2021 in the Yellowstone County News and on the City's website. Bids were opened on June 15, 2021. Two (2) bids were received. COP Construction submitted the lowest responsible bid. The bids came in above the engineer's estimate. The bid was weighted heavily in assessed items, resulting in increased assessment amounts and exceeding the amounts provided in the preliminary assessment estimate for a majority of the assessed property owners. Staff believes that rebidding the contract in the winter of 2022 will result in additional bidders and reduced assessed costs for the property owners.
The streets included in WO 21-11 have deteriorated to the point that other asphalt concrete surface treatment options are not feasible. The side streets have limited right-of-way, and widening of Highwood Drive would unfavorably impact adjacent property owners; therefore, significant project area roadway widening is not proposed. The approach being used for this project is consistent with other similar areas, including the Poet Street area which adjoins Highwood Drive.
The resolution ordering improvements for Highwood Drive was approved by City Council during the June 14, 2021 council meeting. The project was advertised on May 28, June 4, and 11, 2021 in the Yellowstone County News and on the City's website. Bids were opened on June 15, 2021. Two (2) bids were received. COP Construction submitted the lowest responsible bid. The bids came in above the engineer's estimate. The bid was weighted heavily in assessed items, resulting in increased assessment amounts and exceeding the amounts provided in the preliminary assessment estimate for a majority of the assessed property owners. Staff believes that rebidding the contract in the winter of 2022 will result in additional bidders and reduced assessed costs for the property owners.
ALTERNATIVES
City Council may:
- Award WO 21-11: Highwood Drive Reconstruction to COP Construction in the amount of $1,520,411.00 and acknowledge that the assessed amounts will be higher than previous notifications to property owners; or,
- Not Award a contract and reject all bids.
FISCAL EFFECTS
The following bids were received:
The project was budgeted in FY21 using gas tax funds, assessments, water replacement funds, and wastewater funds. Due to the high bid prices for concrete, many property owners would see a large increase in assessments, ranging from 13% to 35%.
| COP Construction | $1,520,411.00 |
| KLE Construction | $1,701,575.00 |
The project was budgeted in FY21 using gas tax funds, assessments, water replacement funds, and wastewater funds. Due to the high bid prices for concrete, many property owners would see a large increase in assessments, ranging from 13% to 35%.