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Item 1.E.
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| City Council Regular | |
| Date: | 06/28/2021 |
| Title: | W.O. 20-30, Hallowell Lane, Bruce Lane Addition Change Order |
| Presented by: | Debi Meling |
| Department: | Public Works |
| Presentation: | No |
RECOMMENDATION
Staff recommends that Council approve the change order to add Bruce Lane to W.O. 20-30 for an amount not to exceed $350,000 per the Council direction on April 26, 2021 and increase City Administrator signing authority an additional 10%.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
At the April 26, 2021 Council meeting, Council separated the Consent item for the bid award of W.O. 20-30, Hallowell Lane Improvements to discuss adding construction of Bruce Lane from Hallowell Lane to Stephens Lane to the W.O. 20-30 project. At the conclusion of the discussion, it was stated that a budget amendment would be brought forward once expenses for the addition of Bruce Avenue were fully realized. The motion to add Bruce Lane for an additional cost up to $350,000 was approved 6-4.
It is anticipated that the cost to construct Bruce Avenue from Hallowell Lane to Stephen's Lane will be approximately $300,000. A concurrent consultant contract amendment will be processed through the City Administrator for design and construction administration services needed. The cost for design and construction administration services necessary to complete Bruce Avenue is anticipated to be approximately $35,000.
Because this change order is in the amount of approximately 10% of the construction contract, city staff would like to ask that the city administrator's signing authority be increased another 10%. The current policy allows the City Administrator to sign change orders up to 10% of the contract amount but given the amount of this change order, his authority is essentially gone.
It is anticipated that the cost to construct Bruce Avenue from Hallowell Lane to Stephen's Lane will be approximately $300,000. A concurrent consultant contract amendment will be processed through the City Administrator for design and construction administration services needed. The cost for design and construction administration services necessary to complete Bruce Avenue is anticipated to be approximately $35,000.
Because this change order is in the amount of approximately 10% of the construction contract, city staff would like to ask that the city administrator's signing authority be increased another 10%. The current policy allows the City Administrator to sign change orders up to 10% of the contract amount but given the amount of this change order, his authority is essentially gone.
ALTERNATIVES
City Council may:
- Approve the change order to add Bruce Avenue to W.O. 20-30 and increase City Administrator signing authority; or,
- Approve the change order to add Bruce Avenue to W.O. 20-30 but do not increase City Administrator signing authority; or,
- Not Approve the change order. If not approved, Bruce Avenue would not be included in the current W.O. 20-30 project.
FISCAL EFFECTS
The amount to design, administer the contract, and construct Bruce Avenue between Hallowell Lane and Stephen's Lane is less than $350,000 and adequate funds are available in the South Tax Increment Financing District fund. An FY21 budget amendment will need to be approved by Council at a future meeting for this change order.