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Item 1.G.
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| City Council Regular | |
| Date: | 07/12/2021 |
| Title: | Purchase Playground Equipment for Lillis Park |
| Presented by: | Mark Jarvis |
| Department: | Parks/Rec/Public Lands |
| Presentation: | No |
RECOMMENDATION
Staff recommends Council approve the purchase of playground equipment for Lillis Park from Norhtwest Playgrounds in the amount of $199,772.87.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
The playground equipment at Lillis Park has reached the end of its useful life and needs to be replaced. Council approved $300,000 for this purpose in FY 21. Staff intends to use the State of Montana Cooperative Purchasing Program to purchase the equipment. The Cooperative Purchasing Program negotiates a discounted price with vendors, enabling municipalities to purchase items directly from approved vendors in lieu of the traditional bidding process.
The department engaged the community and increased public input through a voting contest that allowed community members to view a series of playground design layouts and cast a vote for the ones they liked best. Staff selected and developed two playground layouts for Lillis Park. The voting contest allowed citizens to participate directly in the playground selection process and shape the final playground design. Links for community members to vote were located on our website and department Facebook page. We received over 1,200 votes in the contest and the winning choice comprised the final playground layout design. See Attachment A. The equipment will be purchased from Berliner through Northwest Playgrounds at a cost of $199,772.87. This vendor is a manufacturer of play equipment nationally and internationally meeting all industry and federal standards. Staff is seeking Council approval for the purchase of this equipment.
The remaining funding will provide for sub-surface drainage, fall protection and play equipment installation.
The department engaged the community and increased public input through a voting contest that allowed community members to view a series of playground design layouts and cast a vote for the ones they liked best. Staff selected and developed two playground layouts for Lillis Park. The voting contest allowed citizens to participate directly in the playground selection process and shape the final playground design. Links for community members to vote were located on our website and department Facebook page. We received over 1,200 votes in the contest and the winning choice comprised the final playground layout design. See Attachment A. The equipment will be purchased from Berliner through Northwest Playgrounds at a cost of $199,772.87. This vendor is a manufacturer of play equipment nationally and internationally meeting all industry and federal standards. Staff is seeking Council approval for the purchase of this equipment.
The remaining funding will provide for sub-surface drainage, fall protection and play equipment installation.
ALTERNATIVES
City Council may:
- Approve purchasing the Northwest Playground equipment for $199,772.87; or,
- Not Approve the purchase and provide guidance to staff.
FISCAL EFFECTS
This project was budgeted in FY 21 and is available within Park District 1. Upon approval of this purchase, a budget amendment will be needed to re-appropriate the funds for FY 22.