The Solid Waste Division FY11 Budget includes funds to replace four older garbage trucks and add one additional truck to the fleet. All are included in the approved Equipment Replacement Plan, and they are scheduled for purchase this fiscal year.

Public Works is ordering two different styles of trucks. The automated “side load” trucks are used to pick up 90 and 300-gallon residential containers.  The automated “front load” trucks dump metal commercial dumpsters.  The additional truck being added to the fleet is an automated front load truck that will be used to add an additional route.

The Council may:

• Award the bid as recommended; or
• Not award the bid.

The Solid Waste Division budgeted funds to purchase the five trucks. An invitation for bids was advertised November 11th and 18th, and ten bid packets were distributed to various truck and refuse compactor vendors. Bids were received and opened on November 23, 2010. The bids are summarized as follows:

SCHEDULE I – Two (2) New Tandem Tilt Cabs, 2011 Model, 62,000 GVW Cab & Chassis with Dual Steering and 31-Cubic Yard Automated Side Loading Refuse Compactor Body with 5-Year Engine & Transmission Warranty, 5-Year Pack Cylinder Warranty, and 24-Month Packer Warranty 

Bidder	Tri-State Truck	Tri-State Truck	Jack's Truck	Jack's Truck
Truck	Mack	Mack	Autocar	Autocar
Packer	Heil	Wayne	Heil	Wayne
Bid Each	$267,233	$246,000	$273,342	$252,709
Total 2 units	$534,466	$492,000	$546,684	$505,418
Less Trade #0138	($28,000)	($30,375)	($28,000)	($30,375)
Less Trade #0139	($28,000)	($30,375)	($28,000)	($30,375)
Net Bid	$478,466	$431,250	$490,684	$444,668

The two bids submitted for the Wayne packer did not meet the specifications for the type of lift arm and for the hopper ability to handle the trash when dumping 300 gallon containers.  The City of Billings also has a history of high maintenance costs for that type of packer.

SCHEDULE II – Three (3) New Tandem Tilt Cabs, 2011 Model, 62,000 GVW Cab & Chassis with 40-Cubic Yard ½ Pack Front Load Refuse Compactor Body with 5-Year Engine & Transmission Warranty, Body Service Lift, 5-Year Cylinder Warranty, and 24-Month Packer Warranty

Bidder	MT Peterbilt	MT Peterbilt	Kois Brothers	Tri-State
Truck	Peterbilt	Peterbilt	Peterbilt	Mack
Packer	New Way	Wittke	Heil	New Way
Bid Each	$205,276	$227,462	$215,724	$213,446
Total 3 Units	$615,828	$682,386	$647,172	$640,338
Less Trade #0140	($51,472)	($51,472)	($49,000)	($51,472)
Net Bid	$564,356	$630,914	$598,172	$588,866

Bidder	Tri-State Truck	Tri-State Truck	Tri-State Truck	Jack's Truck
Truck	Mack	Mack	Mack	Autocar
Packer	Wittke	Heil	Pend-Pac	New Way
Bid Each	$235,632	$223,894	$239,923	$222,035
Total 3 Units	$706,896	$671,682	$719,769	$666,105
Less Trade  #0140	($51,472)	($49,000)	($49,000)	($51,472)
Net Bid	$655,424	$622,682	$670,769	$614,633

Bidder	Jack's Truck	Jack's Truck	Jack's Truck
Truck	Autocar	Autocar	Autocar
Packer	Wittke	Heil	Pend-Pac
Bid Each	$244,221	$231,883	$247,912
Total 3 Units	$732,663	$695,649	$743,736
Less Trade $0140	($51,472)	($49,000)	($49,000)
Net Bid	$681,191	$646,649	$694,736

Staff recommends that Council award the contract for purchase of five new 2011 truck cabs and chassis with refuse compactor bodies as follows:

Schedule I –Two Units – Tri-State Truck & Equipment                         $478,466
Schedule II –Three Units – Montana Peterbilt                                      $564,356