Early in the morning of August 31, 2021, City staff noticed a break in the main sewer line from the Billings Heights.  This sewer pipe carries approximately 3 million gallons per day (MGD) of sewage into the plant. The break allowed raw sewage to flow into the Yellowstone River. City staff needs to hire contractors to provide bypass pumping of the sewage and replace the sewer trunk line. Due to the potential for sewage to enter the Yellowstone River and violate the City's discharge permit, it is the City Staff’s recommendation that this work take place as soon as possible.  Section 7-5-4302 of the MCA requires advertising for competitive bids and accepting the lowest responsive bid.  Competitive bidding is impractical because the time to advertise and analyze bids and award a contract would require several weeks before the work could begin.  Section 7-5-4303 of the MCA allows cities to declare an emergency and waive the requirement for advertising and competitive bidding when ¾ of the Council members present at the meeting declare an emergency.In addition, city staff is asking to have the City Administrator be given the signing authority to enter into the contracts necessary to accomplish the work described in this emergency resolution.  While there are still several unknowns about the work that is needed, City staff is anticipating the cost of the work to be about $250,000.

City Council may:

• Approve the emergency resolution for Laredo Place and give the City Administrator signing authority, or;
• Disapprove the emergency resolution for Laredo Place and do not give the City Administrator signing authority.  If the resolution and signing authority are not approved, the repair will be delayed which will increase the risk to the public of a sewage overflow to the Yellowstone River.

Staff estimates the cost of construction for the repair to be $250,000. Cost of repair will be from FY22 budgeted sewer funds that may reduce the amount of sewer main replacement in FY22 or delay other sewer main replacement projects.  The resolution will save about $5,000 per week of temporary bypass pumping costs and reduce the cost associated with the risk of additional sewage back-up and discharge to the Yellowstone River.