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Item 1.B.2.
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| City Council Regular | |
| Date: | 03/14/2022 |
| Title: | W.O. 22-12 Optimist Park Site Improvements, Bid Award |
| Presented by: | Debi Meling |
| Department: | Public Works |
| Presentation: | No |
| Legal Review | Not Applicable |
RECOMMENDATION
Staff recommends the City Council award a contract for W.O. 22-12 Optimist Park Site Improvements Base Bid plus Alternative Bid, Schedule A, to Weave Construction in the amount of $449,397.00.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
W.O. 22-12: Optimist Park Site Improvements is a project to construct two parking lots on the west side of Optimist Park that will intersect with Ryan and Mitchell Avenue. The parking lots are part of the Optimist Park Master Plan adopted by City Council in 2017 under Resolution 17-10598. The improvements will provide approximately 100 parking stalls, which includes ADA parking. The project was bid with three additive alternatives. Alternative Bid Schedule A is for landscape restoration with seeding. Alternative Bid Schedule B is for landscape restoration with sod. Alternative Bid Schedule C is for installing parking lot lighting. The contract was advertised on February 4, 11, and 18, 2022, in The Yellowstone County News and on the City's website. Staff opened bids on February 22, 2022. Four (4) bids were received, and Weave Construction submitted the lowest, responsible bid.
ALTERNATIVES
City Council may:
- Award W.O. 22-15 Optimist Park Site Improvements Base Bid plus Additive Alternative Bid Schedule A, to Weave Construction in the amount of $449,397.00; or,
- Do not award a contract and reject all bids. If the contract is not awarded, this part of the master plan cannot be completed and needs of the park will not be fulfilled.
FISCAL EFFECTS
The following bids were received:
The project was budgeted in the amount of $500,000.00 in FY22 using South Billings Urban Renewal District Tax Increment Funds. With a base bid and additive alternate total of $449,397.00, and previously encumbered design and construction contract administration costs in the amount of $54,770.00, an additional $3,167.00 is needed. Funds in the amount of $3,167.00 from Park District project cost savings will be utilized to fund the difference.
| Contractor | Base Bid | Alternate Bid Schedule A | Alternate Bid Schedule B | Alternate Bid Schedule C |
| Weave Construction | $432,847.00 | $16,550.00 | $38,290.00 | $35,980.00 |
| Knife River | $554,589.50 | $10,000.00 | $22,500.00 | $30,125.00 |
| Studer Construction | $578,757.94 | $10,508.70 | $24,308.70 | $34,511.50 |
| Askin Construction | $585,155.25 | $13,685.00 | $31,685.50 | $30,010.00 |
The project was budgeted in the amount of $500,000.00 in FY22 using South Billings Urban Renewal District Tax Increment Funds. With a base bid and additive alternate total of $449,397.00, and previously encumbered design and construction contract administration costs in the amount of $54,770.00, an additional $3,167.00 is needed. Funds in the amount of $3,167.00 from Park District project cost savings will be utilized to fund the difference.