Staff recommends Council approve an amendment to a professional services design contract to JLG Architects for Phases II & III of the Law and Justice Center/City Hall design project for $1,063,050.

Phase II - Design Development and Construction Documents: $739,000
Phase III - Bidding and Contract Administration: $243,600
Historic Preservation: $37,700
Reimbursable Expenses: Not to exceed $42,700

Amendment #1 Total: $1,063,050

The City of Billings purchased the former Federal Courthouse, also known as the Stillwater Building located at 316 N. 26th Street in October 2021 to meet the City's current and future facilities needs by remodeling the building for a Law and Justice Center and City Offices.

JLG Architects was selected by RFP based on the following criteria:
- Firm Experience
- Project Manager
- Key Project Staff and Consultants
- Available Resources and Consultant Location
- Project Methodology and Approach

The Phase I contract was approved by Council in December 2021 for $195,000. This is an amendment to that contract for the next 2 phases of the project. The master planning and schematic design had to be completed to determine the full scope of work to be covered in the subsequent phases, which is why it was not all included in the initial contract.

City Council may:

• Approve; or,
• Not Approve

The costs for design services will be funded by the General Fund. 

Phase I design service contract cost: $195,000.00 plus $7,300 for reimbursable expenses
Phase II design service contract cost: $739,000
Phase III service contract cost: $243,600
Historic Preservation Administration: $37,700
Phase II & III $42,700 allowance for reimbursable expenses

Total project design costs:
$1,215,350 plus $50,000 reimbursable allowance for a total contract cost of $1,265,350