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Item 1.A.1.
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| City Council Regular | |
| Date: | 09/12/2022 |
| Title: | Landfill Household Hazardous Waste Contract |
| Presented by: | Debi Meling |
| Department: | Public Works |
| Presentation: | No |
| Legal Review | Yes |
RECOMMENDATION
Solid Waste staff recommends award of the Landfill Household Hazardous Waste Contract to Beartooth Environmental Inc. for $132,681.23 per year with an option to extend the contract for two additional years and a total of $398,043.69.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
The City of Billings Regional Landfill (BRL) operates a Household Hazardous Waste facility to accommodate the disposal of certain items from residents. Items accepted for disposal are household quantities of paints, oil, car batteries, antifreeze, pesticides, etc. This household hazardous waste operation and contract ensures that these items are disposed of in an environmentally safe way rather than in the BRL. The bid was advertised on July 22, 2022 and July 29, 2022, in the Yellowstone County News and on the City's website. Bids were opened on August 2, 2022, and two bids were received. Because the two bidders handle container and transportation costs differently and separate from the unit prices for each waste item, we asked for container and transportation costs in addition to the unit prices. In order to compare the two bids, we needed to add the transportation costs to the bid price.
Beartooth Environmental Inc., bid $103,626.05 for material disposal only. Replacement containers and transportation were not included in that price but based on unit pricing submitted, transportation and containers would add another $29,055.18 to this bid number. This brings the total annual cost to $132,681.23.
Clean Earth bid $105,201.50 for material disposal and replacement containers. Transportation was not included in that price but based on unit pricing, transportation would add another $33,600 to this bid number. This brings the total annual cost to $138,801.50.
Beartooth Environmental Inc., bid $103,626.05 for material disposal only. Replacement containers and transportation were not included in that price but based on unit pricing submitted, transportation and containers would add another $29,055.18 to this bid number. This brings the total annual cost to $132,681.23.
Clean Earth bid $105,201.50 for material disposal and replacement containers. Transportation was not included in that price but based on unit pricing, transportation would add another $33,600 to this bid number. This brings the total annual cost to $138,801.50.
ALTERNATIVES
City Council may:
- Approve the contract for Landfill Household Hazardous Collection with Beartooth Environmental for $132,681.23 per year; or
- Not approve. If not approved than household hazardous waste will not be disposed of properly and could end up the landfill.
FISCAL EFFECTS
Estimated annual cost is $132,681.23. Total 3 year cost of the contract is estimated to be $398,043.69. Funds were budgeted in FY23 and available in the Solid Waste Fund.