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Item 1.A.3.
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| City Council Regular | |
| Date: | 09/12/2022 |
| Title: | W.O. 22-08, Central Park Tennis Court, Bid Award |
| Presented by: | Mike Whitaker, Parks, Recreation & Public Lands Director |
| Department: | Parks/Rec/Public Lands |
| Presentation: | No |
| Legal Review | Not Applicable |
RECOMMENDATION
Staff recommends the City Council award a contract for the base bid for W.O. 22-08, Central Park Tennis Court, to The Good Earth Works Co., Inc. in the amount of $664,130.00.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
W.O. 22-08, Central Park Tennis Court, is intended to replace four existing tennis courts and associated fencing at Central Park. These tennis courts have reached the end of their useful life and have been closed since 2018 due to unsafe playing conditions. One of the four new tennis courts is planned to be configured to be used for both tennis and pickle ball.
In addition to the tennis court replacement, ADA parking is planned as well as sidewalk from the tennis court to the bathrooms for about 180 feet to the south of the tennis courts. Currently, there is no ADA parking or sidewalk from the tennis court to the bathroom facilities.
This project was originally bid on March 8, 2022 and the bid was rejected as it exceeded the budgeted amount. Parks staff applied for an additional Land Water Conservation (LWCF) Grant, which was recently awarded. This allowed the project to be re-bid.
The project was advertised on July 29, August 5, and August 12, 2022, in the Yellowstone County News and on the City’s website. Bids were opened on August 16, 2022, and one bid was received from The Good Earth Works Co.
In addition to the tennis court replacement, ADA parking is planned as well as sidewalk from the tennis court to the bathrooms for about 180 feet to the south of the tennis courts. Currently, there is no ADA parking or sidewalk from the tennis court to the bathroom facilities.
This project was originally bid on March 8, 2022 and the bid was rejected as it exceeded the budgeted amount. Parks staff applied for an additional Land Water Conservation (LWCF) Grant, which was recently awarded. This allowed the project to be re-bid.
The project was advertised on July 29, August 5, and August 12, 2022, in the Yellowstone County News and on the City’s website. Bids were opened on August 16, 2022, and one bid was received from The Good Earth Works Co.
ALTERNATIVES
City Council may:
- Award W.O.22-08, Central Park Tennis Court, to The Good Earth Works Co., Inc. in the amount of $664,130.00.
- Not Approve a contract and reject the bid. If not awarded, Central Park Tennis Courts will remain closed and unusable due to the unsafe playing conditions.
FISCAL EFFECTS
The following bid was received:
The project was budgeted using $500,000 of approved Park District 1 funds, and $231,244.95 from the LWCF grant, for a total of $731,244.95. The base bid plus an approximately $66,700 of additional costs for survey, geotechnical, consultant, and Public Works engineering fees, totals $730,830, so there is enough budget available to award the base bid.
| Contractor | Base Bid: Courts, Sidewalk, Fencing, ADA Parking |
Additive #1: Upgrade to Coated Fencing | Additive #2: Court Lighting |
Additive #3: Fencing Sleeves |
| The Good Earth Works Co. Inc. | $664,130.00 | $44,325.00 | $130,000.00 | $800.00 |
The project was budgeted using $500,000 of approved Park District 1 funds, and $231,244.95 from the LWCF grant, for a total of $731,244.95. The base bid plus an approximately $66,700 of additional costs for survey, geotechnical, consultant, and Public Works engineering fees, totals $730,830, so there is enough budget available to award the base bid.