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Item 1.Q.
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| Date: | 02/27/2023 |
| Title: | W.O. 22-21: Brewington Drive Reconstruction, Resolution Ordering Improvements |
| Presented by: | Jennifer Duray |
| Department: | Public Works |
| Presentation: | No |
| Legal Review | Yes |
RECOMMENDATION
Staff recommends that Council approve a Resolution ordering improvements for WO 22-21, Brewington Drive Reconstruction including street improvements and sidewalk along both sides of Brewington Drive.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
The City has an annual street reconstruction program aimed at reducing the number of non-maintainable streets within the City. Non-maintainable streets are those streets that have been identified as having existing asphalt concrete pavement surfacing that has deteriorated beyond the capabilities of the City Street Preventative Maintenance Program and require replacement.
Brewington Drive is located in the Billings Heights, situated between Wicks Lane and Kyhl Lane. WO 22-21 Brewington Drive Reconstruction will reconstruct Brewington Drive and three adjacent cul-de-sacs in a manner similar to the previous annual street reconstruction program. This project is in accordance with State law (MCA 7-14-4109) and City Resolution 18-10719 which allow the City Council to order certain improvements such as sidewalks, curbs, gutters, and adjacent pavement to be constructed without the creation of a special improvement district. As such, property owners will be assessed for the construction of sidewalk, curb and gutter, and other items allowed by City Resolution 18-10719 along their addressed side, and drive approaches and driveways on their non-addressed sides. The City is responsible to pay for curb and gutter replacement; and accessible ramps, sidewalk, widening, and curb and gutter installed along the non-addressed side of a residential property. The project also proposes new storm drainage infrastructure and minor sewer and water improvements as necessitated by the design.
The project is located within 1/2 mile of Bitterroot Elementary School and Medicine Crow Middle School, both north and west of the project. Staff solicited bids for sidewalk along Brewington Drive in order to fully understand the cost and the bid cost is $7/square foot. Resulting assessed costs range from $1,500 - $4,600 ($2,950 average) per property owner, depending on the length of lot frontage. Brewington Drive provides a connection to the walking routes on Kyhl Lane to the north and Wicks Lane to the South (that connects to Kiwanis trail). Kyhl Lane has an 8-foot wide multi-use trail running east-west to Bitterroot School that would be connected to the proposed Brewington Drive sidewalk. Wicks Lane has existing sidewalk recently installed that would also connect to the proposed Brewington sidewalks. A map of the Bitterroot Elementary School "Suggested Walking Routes to School" is attached showing the relation of Brewington Drive to the walking routes shown in the Safe Routes to School Plan. Staff observed Brewington before and after school and observed 17 kids walking to and from school.
City staff contacted property owners via letter four times between October 29, 2021 and November 29th, 2022, and also hosted a public meeting on January 4, 2021. The project was delayed at the beginning of 2022 due to an unfavorable bidding environment. The project was bid on January 17, 2023 and a subsequent letter was provided to the property owners providing an updated preliminary assessment estimate using the actual low-bid unit bid price information. The dollar value of the estimated assessments provided to the property owners are provided in Exhibit B in the Resolution, as attached.
Brewington Drive is located in the Billings Heights, situated between Wicks Lane and Kyhl Lane. WO 22-21 Brewington Drive Reconstruction will reconstruct Brewington Drive and three adjacent cul-de-sacs in a manner similar to the previous annual street reconstruction program. This project is in accordance with State law (MCA 7-14-4109) and City Resolution 18-10719 which allow the City Council to order certain improvements such as sidewalks, curbs, gutters, and adjacent pavement to be constructed without the creation of a special improvement district. As such, property owners will be assessed for the construction of sidewalk, curb and gutter, and other items allowed by City Resolution 18-10719 along their addressed side, and drive approaches and driveways on their non-addressed sides. The City is responsible to pay for curb and gutter replacement; and accessible ramps, sidewalk, widening, and curb and gutter installed along the non-addressed side of a residential property. The project also proposes new storm drainage infrastructure and minor sewer and water improvements as necessitated by the design.
The project is located within 1/2 mile of Bitterroot Elementary School and Medicine Crow Middle School, both north and west of the project. Staff solicited bids for sidewalk along Brewington Drive in order to fully understand the cost and the bid cost is $7/square foot. Resulting assessed costs range from $1,500 - $4,600 ($2,950 average) per property owner, depending on the length of lot frontage. Brewington Drive provides a connection to the walking routes on Kyhl Lane to the north and Wicks Lane to the South (that connects to Kiwanis trail). Kyhl Lane has an 8-foot wide multi-use trail running east-west to Bitterroot School that would be connected to the proposed Brewington Drive sidewalk. Wicks Lane has existing sidewalk recently installed that would also connect to the proposed Brewington sidewalks. A map of the Bitterroot Elementary School "Suggested Walking Routes to School" is attached showing the relation of Brewington Drive to the walking routes shown in the Safe Routes to School Plan. Staff observed Brewington before and after school and observed 17 kids walking to and from school.
City staff contacted property owners via letter four times between October 29, 2021 and November 29th, 2022, and also hosted a public meeting on January 4, 2021. The project was delayed at the beginning of 2022 due to an unfavorable bidding environment. The project was bid on January 17, 2023 and a subsequent letter was provided to the property owners providing an updated preliminary assessment estimate using the actual low-bid unit bid price information. The dollar value of the estimated assessments provided to the property owners are provided in Exhibit B in the Resolution, as attached.
ALTERNATIVES
City Council may:
- Approve the Resolution ordering improvements including sidewalks along both sides of Brewington Drive; or,
- Approve the Resolution ordering improvements without sidewalks along Brewington Drive; or,
- Approve the Resolution ordering improvements with a mix of sidewalks along Brewington Drive; or,
- Not approve a Resolution ordering improvements. If the Council does not approve a Resolution, the property owners cannot be assessed and the work will not occur, resulting in the streets continuing to deteriorate.
FISCAL EFFECTS
The project is funded through Gas Tax funds, Storm funds, and property owner assessments budgeted in FY23. The assessments included in the Resolution that includes sidewalk along Brewington Drive are in the amount of $535,000 ($400,775 construction and $134,225 bonds, contingency, and engineering cost). If Council approves a resolution alternative relative to sidewalk installation, staff will modify assessed sidewalk costs downward.
Attachments
- WO 22-21 Resolution
- Bitterroott Elementary SRTS Map
- Brewington Drive Sidewalk Connection Exhibit
- Brewington Sidewalk Cost