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Item 1.A.2.
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| City Council Regular | |
| Date: | 02/27/2023 |
| Title: | W.O. 22-15, WRF Admin Building Roof Replacement, Bid Award |
| Presented by: | Jennifer Duray |
| Department: | Public Works |
| Presentation: | No |
| Legal Review | Not Applicable |
RECOMMENDATION
Staff recommends the City Council award a contract for W.O. 22-15, WRF Admin Building Roof Replacement, to CentiMark Corporation in the amount of $231,605.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
W.O. 22-15, WRF Admin Building Roof Replacement, will replace the roofing of the administration building at the Water Reclamation Facility (WRF). This roof was last replaced in the 1990s. This roof has been patched numerous times due to leaks and is starting to deteriorate past the point that it will be able to be repaired with patching. In addition to administration roles, this building also houses a server room, and the laboratory that is critical to daily operations and environmental compliance. These areas are sensitive to water damage and water leaks could become very costly.
The project was advertised on January 13th, January 20th, January 27th, and February 3rd, 2023, in the Yellowstone County News and on the City’s website. Bids were opened on February 7th and one bid was received. Centimark Corporation submitted the only responsible bid.
The project was advertised on January 13th, January 20th, January 27th, and February 3rd, 2023, in the Yellowstone County News and on the City’s website. Bids were opened on February 7th and one bid was received. Centimark Corporation submitted the only responsible bid.
ALTERNATIVES
City Council may:
- Award W.O. 22-15, WRF Admin Building Roof Replacement, to Centimark Corporation in the amount of $231,605; or
- Not award a contract and reject all bids. If the project is not awarded, the roof will continue to deteriorate, which will result in increased maintenance costs and risk damage to buildings and equipment, including the server room, the laboratory responsible for environmental compliance and daily operations, and newly remodeled office rooms.
FISCAL EFFECTS
The following bid was received:
In 2022, this roof was bid along with 12 additional roofs at the WRF under one work order. The project was not awarded at that time in order to rebid as a smaller project in a more advantageous bid cycle in an attempt to generate more local contractor interest. At that time, there were two bids were received. The bid received this time is in line with the bid prices given for the administration building roof for both contractors that bid in 2022.
The project was budgeted in FY23 using Wastewater funds. There is sufficient budget to award the contract.
| Contractor | Total Bid Price |
| Centimark Corporation | $231,605.00 |
In 2022, this roof was bid along with 12 additional roofs at the WRF under one work order. The project was not awarded at that time in order to rebid as a smaller project in a more advantageous bid cycle in an attempt to generate more local contractor interest. At that time, there were two bids were received. The bid received this time is in line with the bid prices given for the administration building roof for both contractors that bid in 2022.
The project was budgeted in FY23 using Wastewater funds. There is sufficient budget to award the contract.