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Item 1.A.4.
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| City Council Regular | |
| Date: | 02/27/2023 |
| Title: | W.O. 23-01, Contract 1: 2023 Billings Water Main Replacement, Bid Award |
| Presented by: | Jennifer Duray |
| Department: | Public Works |
| Presentation: | No |
| Legal Review | Not Applicable |
RECOMMENDATION
Staff recommends that City Council award a contract for W.O. 23-01, Contract 1: 2023 Water Main Replacement, Schedules 1, 2, and 3A to COP Construction, LLC in the amount of $3,108,689.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
W.O. 23-01, 2023 Water Main Replacement, will replace approximately 8,760 feet of existing water main. Water mains being replaced were selected based on several criteria including age, break history, lead joint pipe, fire flow deficiency, and undersized water mains. This project will replace water mains that are up to 74 years old, upsize 6-inch diameter water mains to 8-inch size, resulting in the reduction of maintenance costs from water main breaks. Upsizing to 8-inch diameter water main will also provide improved fire flows to adjacent properties.
The project was advertised on January 20, January 27, and February 3, 2023, in the Yellowstone County News and on the City's website. Bids were opened on February 7, 2023, and 3 bids were received. For Schedules 1, 2, 3A, 3B, and 3C, COP Construction, LLC, submitted the lowest, responsible bid.
The project was advertised on January 20, January 27, and February 3, 2023, in the Yellowstone County News and on the City's website. Bids were opened on February 7, 2023, and 3 bids were received. For Schedules 1, 2, 3A, 3B, and 3C, COP Construction, LLC, submitted the lowest, responsible bid.
ALTERNATIVES
City Council may:
- Award W.O. 23-01, Contract 1: 2023 Water Main Replacement, to COP Construction in the amount of $3,108,689.00 for Schedules 1, 2, and 3A; or,
- Do not award a contract and reject all bids. If the project is not awarded, the City's water mains in these areas will continue to be unreliable and will experience ongoing maintenance problems and expenses.
FISCAL EFFECTS
The following bids were received:
The project was budgeted in FY23 using water funds. The total project cost for all schedules, $3,437,189, exceeds the available budget. To meet the project budget, only Schedules 1, 2, and 3A will be awarded in the amount of $3,108,689.00. There is sufficient budget to award the contract.
| CONTRACTOR | Schedule 1 Southgate Drive |
Schedule 2 Avenue F Area |
Schedule 3A Parkhill/Beverly Hills |
Schedule 3B 19th Street West |
Schedule 3C 21st Street West |
Total of All Schedules |
| COP Construction, LLC | $1,731,486.00 | $713,126.00 | $664,077.00 | $138,050.00 | $190,450.00 | $3,437,189.00 |
| Askin Construction | $1,870,620.00 | $807,025.00 | $887,545.00 | $181,800.00 | $250,655.00 | $3,997,645.00 |
| Western Municipal Construction, Inc. | $1,970,940.00 | $846,330.00 | $789,525.00 | $165,056.00 | $232,749.00 | $4,004,600.00 |
The project was budgeted in FY23 using water funds. The total project cost for all schedules, $3,437,189, exceeds the available budget. To meet the project budget, only Schedules 1, 2, and 3A will be awarded in the amount of $3,108,689.00. There is sufficient budget to award the contract.