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Item 1.A.4.
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| City Council Regular | |
| Date: | 06/12/2023 |
| Title: | W.O. 23-31, Millice Park Irrigation System Replacement, Bid Award |
| Presented by: | Pigg Michael, Superintendent |
| Department: | Parks/Rec/Public Lands |
| Presentation: | No |
| Legal Review: | Not Applicable |
| Project Number: | |
RECOMMENDATION
Staff recommends the City Council reject the one bid received for W.O. 23-31: Millice Park Irrigation System Replacement.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
W.O. 23-31, Millice Park Irrigation System Replacement, is intended replace the aging irrigation system at Millice Park. Millice Park is located at the corner of Central Avenue and 29th Street West. The new improvements include installation of an irrigation system, pump station, concrete vault, and electrical upgrades.
The existing irrigation system is aging and is operated manually. The manual irrigation system requires a park attendant to operate the system and disrupts activities during the day. An automated system will free up the attendant to focus on other duties and enable irrigation operations to occur overnight, opening up more hours during the day for recreation and activities. Furthermore, irrigating overnight will save water due to daytime evaporation.
The project was advertised on April 14, April 21, and April 28, 2023, in the Yellowstone County News and on the City’s website. Bids were opened on May 2, 2022, and one bid was received. The Good Earth Works Co. Inc. submitted the lowest, responsible bid.
The existing irrigation system is aging and is operated manually. The manual irrigation system requires a park attendant to operate the system and disrupts activities during the day. An automated system will free up the attendant to focus on other duties and enable irrigation operations to occur overnight, opening up more hours during the day for recreation and activities. Furthermore, irrigating overnight will save water due to daytime evaporation.
The project was advertised on April 14, April 21, and April 28, 2023, in the Yellowstone County News and on the City’s website. Bids were opened on May 2, 2022, and one bid was received. The Good Earth Works Co. Inc. submitted the lowest, responsible bid.
ALTERNATIVES
City Council may:
- Reject the bid. This project will be delayed and re-bid when additional funding is available and when the bidding environment is more favorable.
FISCAL EFFECTS
The following bid was received:
This project was budgeted in FY23 using Park District 1 funds. The amount budgeted for approved FY23 CIP Multiple Parks Irrigation Automation is $924,750, which will be used for other parks. There is no adequate budget to award this project once the other park irrigation projects are awarded (Gorham Park and Grandview Park).
| Contractor | Base Bid |
| The Good Earth Works Co. Inc. | $374,307.00 |
This project was budgeted in FY23 using Park District 1 funds. The amount budgeted for approved FY23 CIP Multiple Parks Irrigation Automation is $924,750, which will be used for other parks. There is no adequate budget to award this project once the other park irrigation projects are awarded (Gorham Park and Grandview Park).