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Item 1.A.1.
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| City Council Regular | |
| Date: | 04/11/2022 |
| Title: | W.O. 22-08, Central Park Tennis Court, Bid Award |
| Presented by: | Debi Meling |
| Department: | Public Works |
| Presentation: | No |
| Legal Review | Not Applicable |
RECOMMENDATION
Staff recommends the City Council reject the one bid received for W.O. 22-08, Central Park Tennis Court.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
W.O. 22-08, Central Park Tennis Court, is intended to replace four existing tennis courts in-kind and associated fencing at Central Park. These tennis courts have reached the end of their useful life and have been closed since 2018 due to unsafe playing conditions. One of the four new tennis courts is planned to be configured to be used as both tennis and pickle ball.
In addition to the tennis court replacement, ADA parking is planned to be added as well as sidewalk from the tennis court to the bathrooms for about 180 feet to the south of the tennis courts. Currently, there is no ADA parking or sidewalk from the tennis court to the bathroom facilities. Lastly, court lighting was included as an additive alternate to the project.
The project was advertised on February 11, February 18, February 25, and March 4, 2022, in the Yellowstone County News and on the City’s website. Bids were opened on March 8, 2022, and one bid was received. The Good Earth Works Co. Inc. submitted the only responsible bid.
In addition to the tennis court replacement, ADA parking is planned to be added as well as sidewalk from the tennis court to the bathrooms for about 180 feet to the south of the tennis courts. Currently, there is no ADA parking or sidewalk from the tennis court to the bathroom facilities. Lastly, court lighting was included as an additive alternate to the project.
The project was advertised on February 11, February 18, February 25, and March 4, 2022, in the Yellowstone County News and on the City’s website. Bids were opened on March 8, 2022, and one bid was received. The Good Earth Works Co. Inc. submitted the only responsible bid.
ALTERNATIVES
The Council may:
- Reject the bid. This will allow Engineering and Parks Department staff to re-evaluate the project, determine alternate and additional funding sources, and bid at a more favorable time.
FISCAL EFFECTS
The following bids were received:
The project was budgeted in FY22 using $500,000 of approved City of Billings Parks and Recreation funds, as well as $147,420 from an approved Land Water Conservation (LWCF) Grant. The total amount budgeted was $647,420. The budget amount less approximately $50,000 of costs from design consulting fees, geotechnical evaluation, and surveying, puts the project base bid about $150,000 over budget. The bid was high because of an unfavorable bidding environment, primarily due to area contracting capacity. Parks staff has applied for an additional $100,000 LWCF Grant and is awaiting the outcome of that award.
| Contractor | Base Bid | Additive #1: Bonded/Coated Fencing |
Additive #2: Lighting |
Additive #3: Fencing Sleeves |
| The Good Earth Works Co. Inc. | $756,760.00 | $40,865.00 | $130,000.00 | $4,500.00 |
The project was budgeted in FY22 using $500,000 of approved City of Billings Parks and Recreation funds, as well as $147,420 from an approved Land Water Conservation (LWCF) Grant. The total amount budgeted was $647,420. The budget amount less approximately $50,000 of costs from design consulting fees, geotechnical evaluation, and surveying, puts the project base bid about $150,000 over budget. The bid was high because of an unfavorable bidding environment, primarily due to area contracting capacity. Parks staff has applied for an additional $100,000 LWCF Grant and is awaiting the outcome of that award.