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Item 1.A.4.
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| City Council Regular | |
| Date: | 04/25/2022 |
| Title: | W.O. 22-12 Optimist Park Site Improvements, Reject All Bids |
| Presented by: | Debi Meling |
| Department: | Public Works |
| Presentation: | No |
| Legal Review | Not Applicable |
RECOMMENDATION
Staff recommends City Council reject all bids and do not award a contract for W.O. 22-12 Optimist Park Site Improvements.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
W.O. 22-12: Optimist Park Site Improvements is a project to construct two parking lots on the west side of Optimist Park that will intersect with Ryan and Mitchell Avenue. The parking lots are part of the Optimist Park Master Plan adopted by City Council in 2017 under Resolution 17-10598. The improvements will provide approximately 100 parking stalls, which includes ADA parking. The project was bid with three additive alternatives. Alternative Bid Schedule A is for landscape restoration with seeding. Alternative Bid Schedule B is for landscape restoration with sod. Alternative Bid Schedule C is for installing parking lot lighting.
The contract was advertised on February 4, 11, and 18, 2022, in The Yellowstone County News and on the City's website. Staff opened bids on February 22, 2022. Four (4) bids were received, and Weave Construction submitted the lowest, responsible bid. On March 14, 2022, Council delayed the bid award and directed staff to evaluate other alternatives to provide parking for Optimist Park. Staff is currently evaluating an option to extend Stephens Lane north from Ryan Avenue to Mitchell Avenue and provide parking along the east side of the street adjacent to Optimist Park as part of a separate project. Staff will review design and funding options with the SBURA Board, City Parks Department, and the City Council in the near future.
The contract was advertised on February 4, 11, and 18, 2022, in The Yellowstone County News and on the City's website. Staff opened bids on February 22, 2022. Four (4) bids were received, and Weave Construction submitted the lowest, responsible bid. On March 14, 2022, Council delayed the bid award and directed staff to evaluate other alternatives to provide parking for Optimist Park. Staff is currently evaluating an option to extend Stephens Lane north from Ryan Avenue to Mitchell Avenue and provide parking along the east side of the street adjacent to Optimist Park as part of a separate project. Staff will review design and funding options with the SBURA Board, City Parks Department, and the City Council in the near future.
ALTERNATIVES
City Council may:
- Award W.O. 22-15 Optimist Park Site Improvements Base Bid plus Additive Alternative Bid Schedule A, to Weave Construction in the amount of $449,397; or,
- Do not award a contract and reject all bids. Staff will work on a plan to provide additional parking.
FISCAL EFFECTS
The following bids were received:
The project was budgeted in the amount of $500,000 in FY22 using South Billings Urban Renewal District Tax Increment Funds (TIF). With a base bid and additive alternate total of $449,397, and previously encumbered design and construction contract administration costs in the amount of $54,770, an additional $3,167 is needed. Funds in the amount of $3,167 from Tax Increment Funds will be utilized to fund the difference if a construction contract is awarded. If the contract is not awarded, staff will propose a FY23 budget for an alternative project.
| Contractor | Base Bid | Alternate Bid Schedule A | Alternate Bid Schedule B | Alternate Bid Schedule C |
| Weave Construction | $432,847.00 | $16,550.00 | $38,290.00 | $35,980.00 |
| Knife River | $554,589.50 | $10,000.00 | $22,500.00 | $30,125.00 |
| Studer Construction | $578,757.94 | $10,508.70 | $24,308.70 | $34,511.50 |
| Askin Construction | $585,155.25 | $13,685.00 | $31,685.50 | $30,010.00 |
The project was budgeted in the amount of $500,000 in FY22 using South Billings Urban Renewal District Tax Increment Funds (TIF). With a base bid and additive alternate total of $449,397, and previously encumbered design and construction contract administration costs in the amount of $54,770, an additional $3,167 is needed. Funds in the amount of $3,167 from Tax Increment Funds will be utilized to fund the difference if a construction contract is awarded. If the contract is not awarded, staff will propose a FY23 budget for an alternative project.