Staff recommends that City Council approve and award a change order for Hail Repairs at Miscellaneous City Buildings to Finishing Touch Exteriors, Inc. for $876,628.53. Original contract price was $499,999.90 and change order #1 is a net increase of $376,628.63.

On 09/27/2021 City Council approved and awarded a contract to Finishing Touch Exteriors, Inc. in the amount of $499,999.90 for repair of various city buildings which were damaged in the August 2019 hail storm. Upon further inspection Finishing Touch Exteriors believed that the roof at Fire Station #7 and the siding at West Side Maintenance Building sustained significant damage to warrant a full roof replacement at Fire Station #7 and full siding replacement at the West Side Maintenance building as opposed to the insurance defined scope. On 12/15/2021 a supplemental report with photos was submitted to Crawford Global Technical Services, the adjustor for the City insurer, Affiliated FM Insurance Company. The insurance adjuster is in agreement that the initial inspection by Madsen, Kneppers & Associates, Inc., was not thorough enough and has approved full roof replacement at Fire Station #7 and full exterior replacement of Westside Maintenance building, on Stillwater Ave., based on the subsequent information provided.

The insurance company is replacing like, kind, and quality for the roof system at Fire Station #7. Existing system is asphalt shingles and insurance agrees to pay $125,607.40 to replace with asphalt shingles. Fire Department administration has made a decision to upgrade to a standing seam metal roof. The Fire Department will pay $187,153.77 for material upgrades. A breakdown of costs is below in the Fiscal Effects section. 

City Council may:

• Approve; or,
• Not Approve

Breakdown of funds is below.
Change Order #1 Total is $876,628.53

The approved change order amount, exclusive of materials upgrades, will be funded by insurance claim funds paid out for the August 2019 hail event. City approved materials upgrades will be paid for by the Fire Department with deferred maintenance funds. 
 

Location	Total Price	Insurance To Pay	City Approved Material Upgrades
Miscellaneous Bid Package	$499,999.90	$499,999.90
Fire Station #7	$312,761.17	$125,607.40	$187,153.77
West Side Maintenance Building	$63,867.46	$63,867.46	-----------
Total	$876,628.53	$689,474.76	$187,153.77