Staff recommends that the City Council authorize canceling stale dated outstanding checks and warrants.

The Finance department annually reviews outstanding checks and warrants.  Under State law MCA 7-6-4303, City Council has the authority to cancel municipal checks and warrants that have remained outstanding or unpaid for a period of one year.  Vendors, city employees, and former employees were notified that they had outstanding checks and were given the option to have a check reissued.  The remaining checks to be canceled are those which no response was received.

City Council may:

• Approve; or,
• Not Approve

If approved, the checks will be voided in the system and the money returned to the dispensing departments.

The amounts contained in the canceled checks and warrants will revert to the affected funds, totaling $699.14 for the A/P checking and $158.13 for Payroll checking.  Employees and vendors were notified and given the opportunity to have their checks reissued.  The final cancelations may not exactly match the attachment, as payees may still be responding and checks that are reissued will not be canceled.