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Item 1.D.
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| City Council Regular | |
| Date: | 08/28/2023 |
| Title: | Change Order No. 2 and 3, to BUILD Grant for Schedule 2: W.O. 21-38: Skyline Trail with Weave Construction |
| Presented by: | Debi Meling |
| Department: | Public Works |
| Presentation: | No |
| Legal Review: | Not Applicable |
| Project Number: | N/A |
RECOMMENDATION
Staff recommends the City Council approve Change Order No. 2 and 3 for W.O. 21-38: Skyline Trail to Weave Construction in the amount of $616,596.75.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
The City was awarded a FY20 BUILD (Better Utilizing Investments to Leverage Development) Grant from the US Department of Transportation to complete the Inner Belt Loop (Northwest Billings Connector) and Skyline Trail (Marathon Trail). The construction project consists of two schedules. Schedule I : W.O. 09-12 Inner Belt Loop (Northwest Billings Connector) will construct 5 miles of new road and multi-use trail connecting Alkali Creek Road to Highway 3 at Zimmerman Trail. Schedule II: W.O. 21-38 Skyline Trail (Marathon Loop) will construct the Skyline Trail and associated parking lots between Zimmerman Trail and the eastern limits of the existing Skyline Trail. When the construction and engineering contracts were approved there was additional federal funding available for project enhancements and change orders.
These change orders are for Schedule II: W.O. 21-38 Skyline Trail (Marathon Loop). Change Order Number 2 is for work to revise stormwater piping to avoid existing underground utility conflicts. Change Order Number 3 is for the purchase and installation of eighteen (18) benches, an additional interpretive sign, erosion control blanket, paving the existing gravel Zimmerman Park parking lot, paving the remaining gravel trail connection to Zimmerman Trail, procurement of two (2) shade structures, procuring one MET bus stop shade structure, one bike rack, installation of solar lighting for the truck lot and the three parking lots, storm erosion repairs, and additional retaining walls. Installation costs for shade structures will be covered under a separate change order. Future change orders will add Rectangular Flashing Beacons to crossings of Highway 3 at the roundabout, guardrail improvements, and other construction related items. The previously approved Change Order 1 upgraded 4,641 lineal feet of asphalt trail to concrete trail in between the parking lot areas.
These change orders are for Schedule II: W.O. 21-38 Skyline Trail (Marathon Loop). Change Order Number 2 is for work to revise stormwater piping to avoid existing underground utility conflicts. Change Order Number 3 is for the purchase and installation of eighteen (18) benches, an additional interpretive sign, erosion control blanket, paving the existing gravel Zimmerman Park parking lot, paving the remaining gravel trail connection to Zimmerman Trail, procurement of two (2) shade structures, procuring one MET bus stop shade structure, one bike rack, installation of solar lighting for the truck lot and the three parking lots, storm erosion repairs, and additional retaining walls. Installation costs for shade structures will be covered under a separate change order. Future change orders will add Rectangular Flashing Beacons to crossings of Highway 3 at the roundabout, guardrail improvements, and other construction related items. The previously approved Change Order 1 upgraded 4,641 lineal feet of asphalt trail to concrete trail in between the parking lot areas.
ALTERNATIVES
City Council may:
- Approve Change Orders 2 & 3 with Weave Construction in the amount of $616,596.75; or,
- Not approve Change Orders 2 & 3 and Skyline Trail will not have the proposed project enhancements installed on the project.
FISCAL EFFECTS
| Original Contract Price | $2,851,747.00 |
| Previous Change Orders | $ 258,146.75 |
| Contract Price Prior to this Change Order | $3,109,893.75 |
| Net Increase of Change Orders 2 & 3 | $ 616,596.75 |
| Contract Price with Approved Change Order | $3,726,490.50 |
These change orders are funded by the BUILD 2020 Grant and there are adequate federal funds remaining to cover the cost of the work included as well as anticipated future change orders.