|
Item 1.E.
|
| City Council Regular | |
| Date: | 09/25/2023 |
| Title: | New City Hall Professional Services Amendment No. 3 |
| Presented by: | Jessica Fust, Building Official |
| Department: | City Hall Administration |
| Presentation: | No |
| Legal Review: | Yes |
| Project Number: | N/A |
RECOMMENDATION
Staff recommends Council approve an amendment to the New City Hall professional services contract to JLG Architects for a total of $157,425.00
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
JLG Architects was selected by RFP to provide design services for the New City Hall project located at 316 N 26th Street.
The Phase I contract for master planning and schematic design services was approved by Council in December 2021 for $195,000.
The contract for Phases II & III for design development, construction drawings, and construction administration was approved by Council in May 2022 for $1,063,050.
Amendments #1 and #2 have also been added to the scope of work:
- Amendment #1 (5/12/23): $103,970 (Structural Engineering Services ($5,900) and A/V Design ($98,070))
- Amendment #2 (7/10/23): $53,250 (Electrical Fault Study and Full Building Generator Back-up Design)
Total Design Fees Under Contract before this Amendment: $1,422,570
Additional Design Services that have been added to the scope of work for the design team include: Complete window replacement, an A/V specialist to assist with ensuring well-designed state-of-the-art systems throughout the courtrooms, meeting rooms, EOC, and Council Chambers, along with security system assistance (access control and cameras), and exterior building signage design.
Amendment #3 includes:
- Exterior Window Replacement (Design, National Historic Coordination, Bidding, Construction Administration): $110,000
- Audio/Visual Consultant (Design Drawings, Specifications, Bidding, Construction Administration): $29,800
- Architectural A/V Coordination: $8,125
- Building Signage (Design Drawings, Bidding, and Construction Administration): $9,500
Total Design Fees if Amendment #3 is approved: $1,599,995
The Phase I contract for master planning and schematic design services was approved by Council in December 2021 for $195,000.
The contract for Phases II & III for design development, construction drawings, and construction administration was approved by Council in May 2022 for $1,063,050.
Amendments #1 and #2 have also been added to the scope of work:
- Amendment #1 (5/12/23): $103,970 (Structural Engineering Services ($5,900) and A/V Design ($98,070))
- Amendment #2 (7/10/23): $53,250 (Electrical Fault Study and Full Building Generator Back-up Design)
Total Design Fees Under Contract before this Amendment: $1,422,570
Additional Design Services that have been added to the scope of work for the design team include: Complete window replacement, an A/V specialist to assist with ensuring well-designed state-of-the-art systems throughout the courtrooms, meeting rooms, EOC, and Council Chambers, along with security system assistance (access control and cameras), and exterior building signage design.
Amendment #3 includes:
- Exterior Window Replacement (Design, National Historic Coordination, Bidding, Construction Administration): $110,000
- Audio/Visual Consultant (Design Drawings, Specifications, Bidding, Construction Administration): $29,800
- Architectural A/V Coordination: $8,125
- Building Signage (Design Drawings, Bidding, and Construction Administration): $9,500
Total Design Fees if Amendment #3 is approved: $1,599,995
ALTERNATIVES
City Council may:
- Approve; or,
- Not Approve and provide further direction
FISCAL EFFECTS
The New City Hall project is funded from various sources, but primarily the General Fund.
Total design costs to date: $1,422,570
Amendment #3: $157,425
Total design contract if amendment is approved: $1,599,995
Total design costs to date: $1,422,570
Amendment #3: $157,425
Total design contract if amendment is approved: $1,599,995