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Item 1.G.
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| City Council Regular | |
| Date: | 11/13/2023 |
| Title: | MOU with Yellowstone County for Annual Renewal of Public Safety Software Licenses |
| Presented by: | David Watterson, IT Director |
| Department: | Information Technology |
| Presentation: | No |
| Legal Review: | Yes |
| Project Number: | N/A |
RECOMMENDATION
Staff recommends that City Council approve the Memorandum of Understanding (MOU) with Yellowstone County for the sharing of costs of a 1-Year Software Support Agreement from Tyler Technologies for our Public Safety Software.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
The City of Billings and Yellowstone County have collaborated and shared in the cost of Public Safety Software expenses for over 20+ years. In October of 2013, the City of Billings and Yellowstone County signed a 10-year agreement with New World Systems for their suite of Public Safety Software Systems including, but not limited to, 9-1-1 Dispatch, Police/Sheriff/Fire Mobile, Police/Fire/Sheriff Records, Jail, Field Reporting, and more. We also signed a 10-year MOU with Yellowstone County signifying their agreement to pay the City of Billings for their portion of the annual expenses paid for the Public Safely Software Systems used by both the City of Billings and Yellowstone County. Several years ago, Tyler Technologies purchased New World Systems and have continued to supported our existing contract with New World.
The City of Billings and Yellowstone County wish to sign a new MOU indicating that Yellowstone County will pay the City of Billings for their share of the renewal costs for the 1-Year Software Support Agreement with Tyler Technologies.
Note: The associated 1-Year Software Support Agreement with Tyler Technologies that ensures support for the City of Billings & Yellowstone County software is on the Consent Agenda for your review & approval.
The City of Billings and Yellowstone County wish to sign a new MOU indicating that Yellowstone County will pay the City of Billings for their share of the renewal costs for the 1-Year Software Support Agreement with Tyler Technologies.
Note: The associated 1-Year Software Support Agreement with Tyler Technologies that ensures support for the City of Billings & Yellowstone County software is on the Consent Agenda for your review & approval.
ALTERNATIVES
City Council may:
- Approve the Memorandum of Understanding (MOU) agreement with Yellowstone County or,
- Not Approve
FISCAL EFFECTS
The Tyler Technologies 1-Year Support Agreement with the City of Billings is for a total of $225,197 and covers support for both City of Billings and Yellowstone County software. This MOU with Yellowstone County confirms their commitment to pay the City of Billings a total of $59,953 for their portion of the 1-Year Software Support Agreement with Tyler Technologies. The City of Billings will be responsible for the remaining $165,244