Staff recommends the approval of the 1-Year contract with Tyler Technologies for the licensing and support of our Public Safety Software Systems in the amount of $225,197.

The City of Billings and Yellowstone County have collaborated and shared in the cost of Public Safety Software expenses for over 20+ years.   In October of 2013, the City of Billings signed a 10-year agreement with New World Systems and an associated MOU with Yellowstone County for the licensing and support of Public Safety Software Systems including, but not limited to, 9-1-1 Dispatch, Police/Sheriff/Fire Mobile, Police/Fire/Sheriff Records, Jail, Field Reporting, and more.  Several years ago, Tyler Technologies purchased New World Systems and have continued to supported our existing contract with New World.  As the 10-Year agreement with Tyler Technologies & MOU with Yellowstone County expires, the City of Billings and Tyler Technologies wish to enter into a 1-Year Software Support Agreement to continue the use of our existing Public Safety Software Systems used by the City of Billings and Yellowstone County.  Yellowstone County has reviewed the 1-Year Software Agreement from Tyler Technologies and agreed to a new MOU with the City of Billings to confirm their commitment to paying the City of Billing for their share of the 1-Year Software Support Agreement with Tyler Technologies.

Note:  The MOU with Yellowstone County confirming their commitment to pay the City of Billings $59,953 for their share of the Tyler Technologies 1-Year Software Support Agreement is on the Consent Agenda for your review and approval.

City Council may:

• Approve the 1-Year Software Support Agreement with Tyler Technologies or,
• Not Approve

The total cost of the 1-year Software Support Agreement with Tyler Technologies is $225,197 which represents an overall savings of $58,208 from last year's total of $283,405.  Yellowstone County has agreed through a new MOU to pay $59,953 to the City of Billings for their portion of the annual agreement with the City of Billings responsible for the remaining $165,244. 

The City of Billings departments will share in the cost as follows: 
   - Police: $89,998
   - Fire: $40,307
   - 9-1-1 - $34,939

The City departments budgeted in FY24 for this expense and have the funds available.  Full details of the cost allocation are included in the attached Tyler Agreement - Cost Allocation Worksheet.