Staff recommends the City Council approve the purchase of a 2024 12-yard Dump Truck from I-State Truck Center, including the warranty and trade-in, in the amount of $156,730. 

The purchase of the 2024 12-yard dump truck will replace an existing dump truck and is included in the FY24 Equipment Replacement Plan (ERP).  The existing dump truck will be traded in. The 2024 12-yard dump truck was advertised on October 27 and November 3, 2023, in the Yellowstone County News and on the City's website. Bids were opened on November 7th and three bids were received.  I-State Truck Center submitted the lowest bid, which included a warranty.

City Council may:

• Approve the purchase of the 2024 12-yard dump truck; or,
• Not approve the purchase and reject all bids. If the new dump truck is not purchased, the Public Works Department will be required to continue using the existing unit that is at or near the end of its useful life.  Maintenance costs will increase and reliability will decrease.

The following bids were received:

Vendor	Trade-In Allowance	Base Bid Minus Trade	3-Year Warranty	4-Year Warranty	5-Year Warranty	Base Bid Minus Trade with 5-Year Warranty
I-State Truck Center	$12,500	$152,550.00	N/A	N/A	$4,180.00	$156,730.00
I-State Truck Center (different body style)	$12,500	$155,550.00	N/A	N/A	N/A	$155,550.00
Tri-State Truck	$25,000	$170,673.80	N/A	N/A	N/A	$170,673.80

The 2024 12-yard dump truck was budgeted in FY24 using water and wastewater funds. There is sufficient budget available for this purchase.