Staff recommends that the City Council approve Amendment 16 with Morrison-Maierle, Inc. for the engineering services associated with the rehabilitation of the Aviation Place Road Project in the amount of $161,530.

On May 5, 2022, the City Council approved a five-year contract with Morrison-Maierle, Inc. (M-M) to provide all pre-design and scope of work activities, survey, construction inspection and oversight, and project closeout for the Aviation and Transit Department for all civil engineering work required during the five-year term.  This base contract with M-M is amended each time a new project is undertaken.  Amendment 16 for $161,530 will provide funding for M-M to prepare plans and specifications, provide bidding assistance, construction administration, field observation and project closeout reports for the Federal Aviation Administration (FAA) in order to rehab an existing service road at the Airport. 

This project includes the rehabilitation of an existing road that is 25 feet wide by 2,450 feet long and used by tenants and Airport staff to access the airfield through five security access control gates.  Aviation Place is also the primary road for all emergency vehicles including fire, ambulance, and police to access the east side of the Airport which includes Edwards Jet Center, Rocky Mountain College Flight School, Cape Air Maintenance Facility, fuel farm, private aviation businesses, and numerous aircraft hangars.  A contractor will mill 2 inches of the existing asphalt surface off and replace with a new 2 inch asphalt overlay.  The project will also include utility modifications, installation of conduit, pull-boxes and fiber-optic cables, and pavement markings.  The existing road was milled and overlayed in 2008, has met its useful life and needs to be replaced.  The work will take 45 days to complete and the construction estimate is approximately $500,000.   

The scope of work and associated fees for these services have been reviewed by Ardurra Engineering from Cody, WY and negotiated by staff and subsequently approved by the Federal Aviation Administration (FAA).  The FAA requires that all engineering fees be reviewed by a second contracted engineering firm to verify that these fees are reasonable, fair, and equitable.  Ardurra Engineering was contracted to perform the secondary review, providing staff with an independent cost estimate to negotiate fees with M-M. 
 

City Council may:

• Approve Amendment 16 for the engineering fees with M-M; or,
• Not Approve Amendment 16 with M-M, delay the project and advise staff on how to proceed

The total cost of the engineering services in Amendment 16 are $161,530.  These fees will be funded 90% with Federal Aviation Administration (FAA) Airport Improvement Program (AIP) grant funds and 10% with local match funds.  The FAA's grant funding will be $145,377 and the Airport's local match will be $16,153.  The local match funds are budgeted and available in the Airports Capital Account and will be reimbursed at a later date through the Airport's Passenger Facility Charge (PFC) program.