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Item 1.B.3.
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| City Council Regular | |
| Date: | 02/26/2024 |
| Title: | W.O. 24-11, WRF Solids Process Building Roof Replacement |
| Presented by: | Debi Meling |
| Department: | Public Works |
| Presentation: | No |
| Legal Review: | Template Contract |
| Project Number: | N/A |
RECOMMENDATION
Staff recommends the City Council award a contract for W.O. 24-11, WRF Solids Processing Building Roof Replacement to Empire Roofing in the amount of $474,634.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
W.O. 24-11, WRF Solids Processing Building Roof Replacement will replace the roofing of the solids processing building at the Water Reclamation Facility (WRF). This roof was last replaced in the 1990s and has been patched numerous times due to leaks and is starting to deteriorate past the point that it will be able to be repaired with patching. The solids processing building houses the control room, maintenance shop, and multiple floors of specialized processing equipment and electronics that are critical to daily operations of the water reclamation facility. These areas are sensitive to water damage and water leaks could become very costly.
The project was advertised on January 12th, January 19th, January 26th, and February 2nd, 2024, in the Yellowstone County News and on the City’s website. Bids were opened on February 6th and three bids were received. Empire Roofing submitted the lowest responsible bid.
The project was advertised on January 12th, January 19th, January 26th, and February 2nd, 2024, in the Yellowstone County News and on the City’s website. Bids were opened on February 6th and three bids were received. Empire Roofing submitted the lowest responsible bid.
ALTERNATIVES
City Council may:
- Award W.O. 24-11, WRF Solids Processing Building Roof Replacement to Empire Roofing in the amount of $474,634; or
- Not award a contract and reject all bids. If the project is not awarded, the roof will continue to deteriorate, which will result in increased maintenance costs and risk damage to buildings and critical processing equipment.
FISCAL EFFECTS
The following bids were received:
The engineer's estimate was $500,000 so while there is a large discrepancy between the high and low bids, we consider the low bid to be responsible. The project was budgeted in FY24 using Wastewater O&M funds. There are sufficient funds to award the contract.
| Contractor | Total Bid |
| Empire Roofing | $474,634.00 |
| Wegner Roofing | $520,063.00 |
| Centimark Roofing | $691,582.00 |
The engineer's estimate was $500,000 so while there is a large discrepancy between the high and low bids, we consider the low bid to be responsible. The project was budgeted in FY24 using Wastewater O&M funds. There are sufficient funds to award the contract.