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Item 1.B.1.
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| City Council Regular | |
| Date: | 02/26/2024 |
| Title: | W.O. 24-01, Contract 1: 2024 Billings Water Main Replacement, Bid Award |
| Presented by: | Debi Meling |
| Department: | Public Works |
| Presentation: | No |
| Legal Review: | Not Applicable |
| Project Number: | N/A |
RECOMMENDATION
Staff recommends that City Council award a contract for W.O. 24-01, Contract 1: 2024 Water Main Replacement, Schedules 1A, 1B, 2A, 2B, and 3 to Western Municipal Construction, Inc. in the amount of $3,668,187.80.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
W.O. 24-01 Contract 1, 2024 Water Main Replacement, will replace approximately 7,020 feet of existing water main. Water mains being replaced were selected based on several criteria including age, break history, lead joint pipe, fire flow deficiency, and undersized water mains. This project will replace water mains that are up to 68 years old, upsize residential 6-inch diameter water mains to 8-inch size and commercial 8-inch diameter water mains to 12-inch diameter, which will result in the reduction of maintenance costs from water main breaks. Upsizing to 8-inch and 12-inch diameter water mains will improve fire flows to adjacent properties and businesses. Generally, the project areas are Broadwater Avenue from 11th Street West to 16th Street West, and North 17th and North 18th Streets from 6th Avenue North to Vuecrest Drive.
The project was advertised on January 19, January 26, and February 2, 2024, in the Yellowstone County News and on the City's website. Bids were opened on February 6, 2024, and 3 bids were received. For the total of Schedules 1A, 1B, 2A, 2B, and 3, Western Municipal Construction, Inc. submitted the lowest, responsible bid.
The project was advertised on January 19, January 26, and February 2, 2024, in the Yellowstone County News and on the City's website. Bids were opened on February 6, 2024, and 3 bids were received. For the total of Schedules 1A, 1B, 2A, 2B, and 3, Western Municipal Construction, Inc. submitted the lowest, responsible bid.
ALTERNATIVES
City Council may:
- Award W.O. 24-01, Contract 1: 2024 Water Main Replacement, to Western Municipal Construction, Inc. in the amount of $3,668,187.80 for Schedules 1A, 1B, 2A, 2B, and 3; or,
- Do not award a contract and reject all bids. If the project is not awarded, the City's water mains in these areas will continue to be unreliable, undersized, and will experience ongoing maintenance problems and expenses.
FISCAL EFFECTS
The following bids were received:
The project was budgeted in FY24 using Water funds and ARPA grant funds. There is sufficient budget to award all schedules of the contract.
| Contractor | Schedule 1A Broadwater Ave |
Schedule 1B 13th St. West |
Schedule 2A N. 18th St. |
Schedule 2B N. 17th St |
Schedule 3 4th Ave N. Valves |
Total of All Schedules |
| Western Municipal Construction, Inc | $2,003,048.00 | $128,571.20 | $767,356.20 | $593,511.20 | $175,701.20 | $3,668,187.80 |
| Askin Construction LLC | $2,186,050.00 | $134,575.00 | $846,375.00 | $554,825.00 | $201,000.00 | $3,922,825.00 |
| COP Construction LLC | $2,588,334.00 | $158,195.00 | $923,378.00 | $668,819.00 | $246,665.00 | $4,585,391.00 |
The project was budgeted in FY24 using Water funds and ARPA grant funds. There is sufficient budget to award all schedules of the contract.