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Item 1.A.1.
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| City Council Regular | |
| Date: | 06/10/2024 |
| Title: | W.O. 23-45: Street & Traffic Remote Breakroom, Bid Award |
| Presented by: | Debi Meling |
| Department: | Public Works |
| Presentation: | No |
| Legal Review: | Not Applicable |
| Project Number: | N/A |
RECOMMENDATION
Staff recommends the City Council award a contract to Yellowstone Basin Construction for WO 23-45: Street & Traffic Remote Breakroom, in the amount of $325,103.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
The FY24 Capital Improvement Plan and FY24 budget both include the construction of two additional structures at an existing PW site located off of Airport Road and east of the newly built NorthWestern Energy sub-station. The new structures include a new salt storage building and a breakroom addition to the existing shop building. This contract is for the breakroom addition.
Street and Traffic staff take allowed breaks while they are working in the field, but currently the only facility available close to the Heights and northern part of the city is a portable restroom located at the Airport Road site, which is not practical during cold winter conditions. Traveling back to existing city facilities can be a substantial distance from where staff are working, resulting in inefficiencies. Adding the breakroom saves about 40 bathroom breaks per 12-hour shift. The new breakroom will be constructed as an addition to the existing shop building at the Street and Traffic site, south of the airport. It will include a unisex restroom, cupboards/counters, a sink, space for a refrigerator, and tables and chairs to accommodate 12-14 employees. There is no water or sewer service at this site, so the breakroom will utilize a cistern for potable water and an underground holding tank for sanitary sewer. There is already an electrical service at this location. This contract includes upgrading the electrical service for the breakroom, as well as extending electrical service to the new salt storage building. One end of the breakroom addition will include a separate room to be used for training and testing as part of the Public Works CDL (Commercial Drivers License) certification program. In addition, personnel from other work groups will be able to utilize the breakroom when they are working in the area.
The new salt storage building will provide storage of salt and other materials used for street maintenance. This building is being contracted separately from the breakroom, and is being presented for Council approval as a separate item on this agenda.
W.O. 23-45 was advertised April 12, April 19, April 26, and May 3, 2024, in the Yellowstone County News and on the City’s website. Bids were opened May 7, 2024. Four bids were received. Yellowstone Basin Construction submitted the lowest responsible bid.
Street and Traffic staff take allowed breaks while they are working in the field, but currently the only facility available close to the Heights and northern part of the city is a portable restroom located at the Airport Road site, which is not practical during cold winter conditions. Traveling back to existing city facilities can be a substantial distance from where staff are working, resulting in inefficiencies. Adding the breakroom saves about 40 bathroom breaks per 12-hour shift. The new breakroom will be constructed as an addition to the existing shop building at the Street and Traffic site, south of the airport. It will include a unisex restroom, cupboards/counters, a sink, space for a refrigerator, and tables and chairs to accommodate 12-14 employees. There is no water or sewer service at this site, so the breakroom will utilize a cistern for potable water and an underground holding tank for sanitary sewer. There is already an electrical service at this location. This contract includes upgrading the electrical service for the breakroom, as well as extending electrical service to the new salt storage building. One end of the breakroom addition will include a separate room to be used for training and testing as part of the Public Works CDL (Commercial Drivers License) certification program. In addition, personnel from other work groups will be able to utilize the breakroom when they are working in the area.
The new salt storage building will provide storage of salt and other materials used for street maintenance. This building is being contracted separately from the breakroom, and is being presented for Council approval as a separate item on this agenda.
W.O. 23-45 was advertised April 12, April 19, April 26, and May 3, 2024, in the Yellowstone County News and on the City’s website. Bids were opened May 7, 2024. Four bids were received. Yellowstone Basin Construction submitted the lowest responsible bid.
ALTERNATIVES
City Council may:
- Award a construction contract to Yellowstone Basin Construction for the amount of $325,103; or
- Not award a contract and reject all bids. If the bid is not awarded, Street & Traffic personnel will continue operating without a remote breakroom and restroom facilities, resulting in reduced productivity due to having increased travel time to other city facilities to take breaks.
FISCAL EFFECTS
The following bids were received:
The breakroom and the salt/sand storage facility project was budgeted in FY24 using Street Maintenance District #2 Funds in the amount of $950,000. There are adequate funds to award this contract.
| Bidder (Contractor) | TOTAL Bid Amount |
| Yellowstone Basin Construction | $325,103.00 |
| Golden Eagle Construction | $343,000.00 |
| TW Ridley | $346,300.00 |
| Diamond Construction | $402,350.00 |
The breakroom and the salt/sand storage facility project was budgeted in FY24 using Street Maintenance District #2 Funds in the amount of $950,000. There are adequate funds to award this contract.