Staff recommends that City Council award a contract for W.O. 24-24 Voelker Pump Station Pressure Reducing Valve to COP Construction, LLC, in the amount of $312,900.

In order to utilize the West End Water Treatment Plant efficiently to enhance the long term resilience of the water system, a number of upgrades and projects were recommended in the 2023 City of Billing Water Master Plan.  Adding a pressure reducing valve at Voelker Pump Station is a Master Plan recommendation and the project was planned in the FY24 CIP. The pressure reducing valve will allow the West End Water Treatment Plant to provide water to Zone 2 through the Voelker Pump Station if the current water plant is out of service or a water main break occurs.  The project W.O. 24-24 Voelker Pump Station Pressure Reducing Valve will install the valve, piping, and associated electrical and controls.

The project was advertised on April 12th, 19th, 26th, and May 3rd, 2024, in the Yellowstone County News and on the City's website. Bids were opened on May 7th, 2024, and 5 bids were received. Cop Construction, LLC submitted the lowest responsible bid.

City Council may:

• Award W.O. 24-24 Voelker Pump Station Pressure Reducing Valve to COP Construction, LLC, in the amount of $312,900; or,
• Do not award a contract and reject all bids. If the project is not awarded, the City will not have recommended resiliency in Zone 2 by having a connection from the West End Water Treatment Plant to Zone 2 through Voelker Pump Station.

The following bids were received:
 

Contractor	Total Bid Price
COP Construction, LLC	$312,900.00
Western Municipal Construction, Inc.	$368,503.40
Askin Construction, LLC	$373,000.00
Dick Anderson Construction, Inc.	$385,000.00
American Mine Services, LLC	$401,418.00

The project was budgeted in FY24 using Water Funds in the amount of $300,000. The shortfall will be obtained from savings achieved on the WO 22-45 Willet Pump Station project.  There are sufficient funds to award the contract.