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Item 1.A.2.
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| City Council Regular | |
| Date: | 06/10/2024 |
| Title: | W.O. 23-45: Street & Traffic Remote Salt Storage Building, Contract Award |
| Presented by: | Debi Meling |
| Department: | Public Works |
| Presentation: | No |
| Legal Review: | Not Applicable |
| Project Number: | N/A |
RECOMMENDATION
Staff recommends the City Council award a contract to Greystone Construction for WO 23-45: Street & Traffic Remote Salt Storage Building, in the amount of $467,755.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
The FY24 Capital Improvement Plan and FY24 budget both include the construction of two additional structures at its existing site located off of Airport Road and east of the newly built NorthWestern Energy sub-station. The new structures include a new salt storage building and a breakroom addition to the existing shop building. This contract is for the salt storage building. A separate contract for the breakroom addition is being submitted for Council approval as a separate item on this agenda.
The Street and Traffic Division currently has only one large enclosed building that stores various materials used for street maintenance. This building is located at the BOC (Billings Operations Center). There is no building to provide sufficient remote storage of materials, which creates inefficiencies in trying to maintain roads that are a substantial distance from the BOC, i.e. in the Heights. A new storage building at this remote site will improve the resiliency of Street & Traffic operations by increasing their overall storage capacity by over 40% for the sand and salt mixtures. During large storm events, they will have more material on hand, removing the potential of having to wait for a long delivery of additional materials. This will allow Street & Traffic to provide the expected level of service when the roads need it most.
This contract provides for the procurement and installation of a 65-foot X 98-foot structure designed to store road maintenance materials. It has steel trusses supported by concrete pier foundations and covered with a high-strength polyethylene fabric. There are panels around the inside perimeter for materials to be piled against and to maximize the storage capacity. A row of panels is also used to separate the space into two storage bins, allowing different materials to be stored inside. The building will have overhead lights and outlets available to plug in equipment during cold conditions.
Public Works is using a Sourcewell cooperative contract for the purchase to maximize the available budget and achieve a schedule to have the building available for operations for the 2024-2025 winter.
The Street and Traffic Division currently has only one large enclosed building that stores various materials used for street maintenance. This building is located at the BOC (Billings Operations Center). There is no building to provide sufficient remote storage of materials, which creates inefficiencies in trying to maintain roads that are a substantial distance from the BOC, i.e. in the Heights. A new storage building at this remote site will improve the resiliency of Street & Traffic operations by increasing their overall storage capacity by over 40% for the sand and salt mixtures. During large storm events, they will have more material on hand, removing the potential of having to wait for a long delivery of additional materials. This will allow Street & Traffic to provide the expected level of service when the roads need it most.
This contract provides for the procurement and installation of a 65-foot X 98-foot structure designed to store road maintenance materials. It has steel trusses supported by concrete pier foundations and covered with a high-strength polyethylene fabric. There are panels around the inside perimeter for materials to be piled against and to maximize the storage capacity. A row of panels is also used to separate the space into two storage bins, allowing different materials to be stored inside. The building will have overhead lights and outlets available to plug in equipment during cold conditions.
Public Works is using a Sourcewell cooperative contract for the purchase to maximize the available budget and achieve a schedule to have the building available for operations for the 2024-2025 winter.
ALTERNATIVES
City Council may:
- Award a construction contract to Greystone Construction for the amount of $467,755; or
- Not award a contract, which will result in Street & Traffic continuing to operate without a remote storage facility and having to travel more than twice the distance to obtain road maintenance materials from the BOC.
FISCAL EFFECTS
The breakroom and salt/sand storage facility project was budgeted in FY24 using Street Maintenance District #2 Funds in the amount of $950,000. There are adequate funds available to award this contract.