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Item 1.D.
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| City Council Regular | |
| Date: | 09/23/2024 |
| Title: | W.O. 23-11: Downtown 2-Way Street Conversion, Contract Amendment No. 3 to Professional Services Agreement |
| Presented by: | Debi Meling |
| Department: | Public Works |
| Presentation: | No |
| Legal Review: | Template Contract |
| Project Number: | N/A |
RECOMMENDATION
Staff recommends that City Council award a professional engineering services contract amendment for the construction contract administration of WO 23-11 Downtown Two-Way Street Conversion to DOWL in the amount of $450,894.75.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
WO 23-11 Downtown Two-Way Street Conversion consists of converting 2nd Avenue North, 3rd Avenue North, and the remaining north-south one-way streets to two-way traffic. Additionally, the project will complete necessary maintenance improvements to some City of Billings infrastructure in downtown Billings. Maintenance improvements include pavement preservation, upgrades to aging signal equipment, and upgrades to existing infrastructure to meet forthcoming changes to Public Right-of-Way Accessibility Guidelines (PROWAG). The construction contract was awarded by Council on May 28, 2024.
Contract Amendment No. Three to DOWL's contract consists of performing construction contract administration and associated services for the project. These professional services include construction survey, materials testing, construction observation, construction contract administration, substantial public outreach to inform the public and downtown businesses of upcoming roadway changes, and project closeout. Services were scoped after the construction contract duration was known following the bidding of the project. Additionally, there is $49,420.00 budgeted in Amendment No. Three for design changes that would be required if the parking configuration is changed from back-in angle parking to front-in angle parking. If the parking remains as designed, the $49,420.00 will not be expended.
Contract Amendment No. Three to DOWL's contract consists of performing construction contract administration and associated services for the project. These professional services include construction survey, materials testing, construction observation, construction contract administration, substantial public outreach to inform the public and downtown businesses of upcoming roadway changes, and project closeout. Services were scoped after the construction contract duration was known following the bidding of the project. Additionally, there is $49,420.00 budgeted in Amendment No. Three for design changes that would be required if the parking configuration is changed from back-in angle parking to front-in angle parking. If the parking remains as designed, the $49,420.00 will not be expended.
ALTERNATIVES
City Council may:
- Award WO 23-11: Downtown Two-Way Street Conversion, Professional Engineering Services Contract Amendment No. Three in the amount of $450,894.75; or,
- Not award Contract Amendment No. Three with DOWL. If this contract is not awarded, the construction project would be completed without third-party construction management and inspection, which is not recommended.
FISCAL EFFECTS
The project was budgeted in FY25 using TIF bond funds and Street Maintenance District No. 2 Funds (SMD2). The project has a remaining budget of $400,000 of TIF funds and $120,000 of SMD2 funds. The amendment will utilize the funds proportionally, which consists of $342,680 of TIF funds and $108,214.75 of street maintenance district funds. There is sufficient budget to award the amendment.