Staff recommends that City Council review the FY26 Technology Replacement Plan (TRP) and make recommendations to staff for any desired changes to the draft TRP. 
Council action to follow at a regular City Council meeting scheduled for December.

The City of Billings Technology Replacement Program (TRP) is a plan to systematically fund replacement of City technology equipment and software. The TRP ensures that all technology equipment is purchased, replaced, or upgraded on a regular schedule, so that no departments fall behind on technology or make unnecessary or premature investments in technology.  The TRP replacement and funding guidelines include all PCs, laptops, servers, software, and other technology equipment, such as copiers, security equipment and specialized technology equipment.  Replacement funding is maintained within each department/division budget for technologies that are used solely within that department/division. Enterprise-wide hardware and software systems, both new and enhancements/upgrades to existing systems may be funded through multi-departmental funding sources including debt financing.

No Council Action is needed at the work session.

The total technology investment for FY26 is $941,819.  Technology Replacement Plan items are funded by individual departments and will be included as part of their annual budget presented to City Council in the FY26 budget process.