Staff recommends that City Council adopt the FY26 Technology Replacement Plan (TRP).
 

City staff presented the Technology Replacement Plan (TRP) on November 18th, 2024 at the City Council work session.  No changes have been made to the plan that was presented.  The City of Billings Technology Replacement Plan (TRP) is designed to systematically fund replacement of City technology equipment and software.  The TRP ensures that all technology equipment is purchased, replaced, or upgraded on a regular schedule, so that no departments fall behind on technology or make unnecessary or premature investments in technology.  The TRP replacement and funding guidelines include all PCs, laptops, tablets, servers, software, and other technology equipment such as copiers, security equipment and specialized technology items.  Replacement funding is maintained within each department/division budget for technologies that are used solely within that dept/div.  Enterprise-wide hardware and software systems, both new and enhancements/upgrades to existing systems, may be funded through multi-departmental funding sources including debt financing.
 

City Council may:

• Approve; or, Not Approve the Technology Replacement Plan

The total technology investment for FY26 is $ 941,819. Technology Replacement Plan items are funded by individual departments and will be included as part of their annual budget presentation to City Council in the FY26 budget process.