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Item 1.B.2.
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| City Council Regular | |
| Date: | 12/09/2024 |
| Title: | Public Works Department FY25 Snow Plowing on Local Streets Bid Award |
| Presented by: | Debi Meling |
| Department: | Public Works |
| Presentation: | No |
| Legal Review: | Yes |
| Project Number: | N/A |
RECOMMENDATION
Staff recommends the City Council award the one-year contract for snow plowing on local streets to K2 Civil, Inc at the hourly rate of $300.00 per hour per blade, not to exceed $450,000 per year.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
The City Council approved snow plowing on residential streets by a private contractor in FY18. The City of Billings has 740 lane miles of local streets and does not have the labor or equipment resources to perform the service in-house. The successful bidder will be responsible to plow all local streets in Billings when Public Works staff determines that the plowing is necessary. In general, snow plowing on local streets will be initiated when there is an anticipated snow accumulation of five (5) inches or greater. However, Public Works staff will also take long-term weather forecasts and current conditions of streets into consideration when making the determination.
The bids are for equipment and operators as follows:
The bids are for equipment and operators as follows:
- Residential snow plowing to the curb with no hauling of snow
- Minimum of six (6) motor graders that are equivalent to the Caterpillar 12m3 all-wheel drive or Champion 720A with operators
- City will supply "used" snow gates to the successful bidder if requested. All maintenance, repair and upkeep will be the obligation of the successful bidder.
- Single dispatcher available throughout the duration of the activated hauling schedule.
- Minimum of 1 supervisor per shift
- Safety officer/supervisor to respond to property damage/complaints daily.
- Additional graders may be used at an agreed upon price through mutual agreement.
The snow plowing on local streets invitation for bid was advertised on November 1 and 8, 2024 in the Yellowstone County News and on the city's website. Bids were received and opened on November 19, 2024, and two bids were received. K2 Civil, Inc. submitted the lowest responsible bid.
ALTERNATIVES
City Council may:
- Approve the contract to K2 Civil, Inc.; or,
- Not approve the contract, which will result in local streets not being plowed this winter.
FISCAL EFFECTS
The City received two bids for snow plowing on local streets as shown below:
Because we did not get bids for the optional renewal period of years 2 and 3 from the low bidder, the contract will only be awarded for year 1 and the contract will be bid again next year for future years. Snow plowing on local streets is in the approved FY25 budget in the amount of $450,000 using Street Maintenance District 2 funds.
| Vendor | Hourly price for Equipment and operator Year 1 |
Hourly price for Equipment and operator Year 2 |
Hourly price for Equipment and operator Year 3 |
| K2 Civil, Inc | $300.00 | N/A | N/A |
| Knife River | $500.00 | $570.00 | $620.00 |
Because we did not get bids for the optional renewal period of years 2 and 3 from the low bidder, the contract will only be awarded for year 1 and the contract will be bid again next year for future years. Snow plowing on local streets is in the approved FY25 budget in the amount of $450,000 using Street Maintenance District 2 funds.