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Item 1.B.
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| City Council Regular | |
| Date: | 05/12/2025 |
| Title: | W.O. 25-01, Contract 3: Rosemont Way Water Main Replacement Project, Bid Award |
| Presented by: | Debi Meling |
| Department: | Public Works |
| Presentation: | No |
| Legal Review: | Not Applicable |
| Project Number: | N/A |
RECOMMENDATION
Staff recommends that City Council award a contract for W.O. 25-01, Contract 3: Rosemont Way Water Main Replacement, to Western Municipal Construction in the amount of $865,680.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
W.O. 25-01 Contract 3, Rosemont Way Water Main Replacement, will replace approximately 1,925 feet of existing water main. This water main being replaced was selected based on several criteria including age, break history, and costs associated with repair of breaks. This project will replace the 16-inch ductile iron water main within Turnberry Circle and Rosemont Way from Briarwood Boulevard to McMasters Road with 8-inch PVC, including all intersection lateral mains.
The existing 16-inch ductile iron water main is located in the boulevard under and adjacent to existing dry utilities such as power and natural gas in a non-standard location. Some of the main traverses residential driveways. The location and size of the water main makes repair of water main breaks difficult and dangerous. Previous breaks on this water main have caused costly private property damage. The new water main will be constructed in a standard location in the street. When complete, this project will provide more reliable water service to residents with a looped feed. In summary, this project is the second phase of a project completed in 2024 by Public Works to take the 16-inch transmission main out of the residential street, place it within Briarwood Boulevard, and then replace the aging main within the residential street.
The project was advertised on March 21, March 28, April 4, and April 11, 2025, in the Yellowstone County News and on the City's website. Bids were opened on April 15, 2025 and five bids were received. Western Municipal Construction submitted the lowest, responsible bid.
The existing 16-inch ductile iron water main is located in the boulevard under and adjacent to existing dry utilities such as power and natural gas in a non-standard location. Some of the main traverses residential driveways. The location and size of the water main makes repair of water main breaks difficult and dangerous. Previous breaks on this water main have caused costly private property damage. The new water main will be constructed in a standard location in the street. When complete, this project will provide more reliable water service to residents with a looped feed. In summary, this project is the second phase of a project completed in 2024 by Public Works to take the 16-inch transmission main out of the residential street, place it within Briarwood Boulevard, and then replace the aging main within the residential street.
The project was advertised on March 21, March 28, April 4, and April 11, 2025, in the Yellowstone County News and on the City's website. Bids were opened on April 15, 2025 and five bids were received. Western Municipal Construction submitted the lowest, responsible bid.
ALTERNATIVES
City Council may:
- Award W.O. 25-01, Contract 3: Rosemont Way Water Main Replacement, to Western Municipal Construction in the amount of $865,680; or,
- Do not award a contract and reject all bids. If the project is not awarded, the City's water mains in this area will continue to be unreliable and experience ongoing maintenance problems and expenses.
FISCAL EFFECTS
The following bids were received:
This project was budgeted in FY25 using Water Funds in the amount of $4,500,000. There are adequate funds to award this contract. Previously encumbered funds in the amount of $572,361 in combination with this contract leaves $3,061,959 in the budget. Remaining funds will be used for additional FY25 water main replacement, materials testing, and any change orders.
| Contractor | Total Bid Price |
| Western Municipal Construction | $865,680.00 |
| 4050 Development, LLC | $905,390.00 |
| Earth Movers Excavation | $915,454.00 |
| Askin Construction, LLC | $927,709.00 |
| COP Construction, LLC | $962,720.00 |
This project was budgeted in FY25 using Water Funds in the amount of $4,500,000. There are adequate funds to award this contract. Previously encumbered funds in the amount of $572,361 in combination with this contract leaves $3,061,959 in the budget. Remaining funds will be used for additional FY25 water main replacement, materials testing, and any change orders.