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Item 1.B.2.
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| City Council Regular | |
| Date: | 06/09/2025 |
| Title: | W.O. 25-01, Contract 1: Grand Avenue Water Main Replacement |
| Presented by: | Debi Meling |
| Department: | Public Works |
| Presentation: | No |
| Legal Review: | Template Contract |
| Project Number: | N/A |
RECOMMENDATION
Staff recommends that City Council award a contract for W.O. 25-01, Contract 1: Grand Avenue Water Main Replacement, to COP Construction, LLC. in the amount of $2,536,367.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
The City replaces and upgrades its water utilities as part of an annual maintenance program. This project will replace approximately 3,650 feet of existing 20-inch and 24-inch diameter water mains within Grand Avenue. The water mains being replaced were selected based on several criteria including age, break history, lead joint pipe, lead services, undersized water mains, and replacement prior to future pavement preservation projects. This project will replace the water main along Grand Avenue from Division Street to Virginia Lane (5th Street West), including all intersection lateral mains. The existing water main is bedded in concrete, has a break history, and valves that do not close. Due to the large diameter of the water main and concrete bedding, breaks are difficult and expensive to repair, and are prone to cause water outages to adjacent businesses and Billings Senior High School. Additionally, this section of Grand Avenue will need to have pavement overlay performed within the next 5 to 10 years, so the water main will be replaced ahead of the new paving.
The project was advertised on May 2, May 9, and May 16, 2025, in the Yellowstone County News and on the City's website. Bids were opened on May 20, 2025 and three bids were received. COP Construction, LLC. submitted the lowest, responsible bid.
The project was advertised on May 2, May 9, and May 16, 2025, in the Yellowstone County News and on the City's website. Bids were opened on May 20, 2025 and three bids were received. COP Construction, LLC. submitted the lowest, responsible bid.
ALTERNATIVES
City Council may:
- Award W.O. 25-01, Contract 1: Grand Avenue Water Main Replacement, to COP Construction, LLC in the amount of $2,536,367; or,
- Do not award a contract and reject all bids. If the project is not awarded, the City's water mains in this area will continue to be unreliable and experience ongoing maintenance problems and expenses.
FISCAL EFFECTS
The following bids were received:
This project was budgeted in FY25 using Water Funds in the amount of $4,500,000. There are adequate funds to award this contract. Considering previously encumbered funds in the amount of $1,561,957.50 for the Rosemont water main replacement, engineering fees and this contract ($2,536,367.00), $401,676 remains in the budget. Remaining funds will be used for any change orders on this contract and the Rosemont water main replacement contract.
| Contractor | Total Bid Price |
| COP Construction, LLC | $2,536,367.00 |
| Askin Construction, LLC | $2,734,880.00 |
| Western Municipal Construction | $3,023,030.00 |
This project was budgeted in FY25 using Water Funds in the amount of $4,500,000. There are adequate funds to award this contract. Considering previously encumbered funds in the amount of $1,561,957.50 for the Rosemont water main replacement, engineering fees and this contract ($2,536,367.00), $401,676 remains in the budget. Remaining funds will be used for any change orders on this contract and the Rosemont water main replacement contract.