Staff recommends awarding bid schedule 1 to Laurel Chevrolet for $44,771 with the replaced unit 1704 being transferred from Airport to IT per the FY26 ERP (Equipment Replacement Plan). Staff recommends awarding bid schedule 2 to Rogers Motors for $45,590 with replaced unit 1710 being transferred from Airport to Facilities per the FY26 ERP. Staff recommends awarding bid schedule 3 to Rogers Motors for $41,716 with the replaced unit 1955 being transferred from Code Enforcement to Fleet Services per the FY26 ERP. Staff recommends awarding bid schedule 4 to Billion Auto for $25,839 with replaced unit 1071 being retained by Facilities, replacing unit 1070, with 1070 being sold on the Public Surplus Online auction per the FY26 ERP. Staff recommends awarding bid schedule 5 to Laurel Chevrolet for $50,417, as the lowest bid that was submitted by Rogers Motors for $42,470 will not be accepted because it was bid as a Special Service Vehicle and our specifications were for a Police Responder Pickup or Police Pursuit Vehicle only.  The replaced unit 4098, will be sold on the Public Surplus Online auction per FY26 ERP.  Staff recommends awarding bid schedule 6 to Laurel Chevrolet for $24,106 with the replaced unit 1510 being sold on the Public Surplus Online auction per the FY26 ERP.  Staff recommends awarding bid schedule 7 to Billion Auto for $47,886 with the replaced unit 7501 being transferred from D&C to Parks after the sale of Parks unit 3607 per the FY26 ERP Staff recommends awarding bid schedule 8 to Rogers Motors for $44,759 with replaced unit 1103 being transferred from Streets to Parks after the sale of Parks unit 1614 on the Public Surplus Online auction per FY26 ERP.Staff recommends awarding bid schedule 9 to Rogers Motors for $45,590 with replaced unit 1116 sold at Public Surplus Online auction per FY26 ERP.

Nine City vehicles in the car/light truck class are scheduled for replacement as part of the City's Equipment Replacement Program.  These replacements were approved by the City Council during the FY25-26 budget process.  Staff advertised for sealed bids for City Vehicles on August 1st and August 8th with the bid opening on August 19th, 2025.
The bids are for the following types of vehicles:
One 1/2 ton 4x4 quad cab short box pickup (Airport)
One 1 ton 4x4 regular cab long box pickup (Airport)
One 1/2 ton 4-wheel drive extended cab short box pickup (Code Enforcement)
One all-wheel drive four-door SUV (Facilities)
One 1/2 ton 4x4 quad cab short box PRP or PPV pickup (Fire)
One all-wheel drive mid-sized four-door sedan (Police)
One 1-ton 4-wheel drive extended cab long 8' box pickup (Public Works Utilities)
One 3/4 ton 4x4 regular cab long 8' box pickup (Street Department)
One 1-ton 4x4 regular cab long 8' box pickup (Street Department)
 

City Departments: Depend on these vehicles for daily operations, impacting service quality and efficiency.
City Residents: Benefit from reliable City services supported by well-maintained vehicles.
Fleet Services: Manages the maintenance of these vehicles and the sale of replaced vehicles, contributing to the City's budget.
Vendors: Laurel Chevrolet, Rogers Motors and Billion Auto Group are key to delivering vehicles as per the contract.

City Council may:

• Approve the purchase of vehicles from the lowest qulified bidders or,
• Disapprove the purchases and reject all bids.  If the bids are rejected, the units will not be replaced in a timely manner and the existing units will be used beyond the Equipment Replacement Plan recommendations.  Vehicle reliability will decrease and maintenance costs will increase.

The City department's FY26 budget includes sufficient funds to replace the vehicles as described. Four vendors submitted bids, with the total bid awarded amount being $370,674.  Laurel Chevrolet's winning bid amount of 3 vehicles being $119,294, Rogers Motors 4 vehicles for $177,655 and Billion Auto Group with 2 vehicles for $73,725, for a total of $370,674.