Staff recommends that the City Council approve Amendment 31 with Morrison-Maierle, Inc. for the engineering services associated with the expansion and remodel of the Airline Ticket Counters and installation of a new baggage inspection system in the amount of $778,000.00.

On May 5, 2022, the City Council approved a 5-year contract with Morrison-Maierle, Inc. (M-M) to provide all pre-design and scope of work activities, survey, construction inspection and oversight, and project closeout for the Aviation and Transit Department for all civil engineering work required during the five-year term. This base contract with M-M is amended each time a new project is undertaken. Amendment 31 for $778,000 will provide funding to M-M for the project management and design through construction documents (Phase III) and bidding (Phase IV) phases for the ticket and baggage area, bidding assistance, construction administration, field observation, and project closeout reports for the Federal Aviation Administration (FAA). The remodel project at Billings Logan International Airport focuses on enhancing passenger processing, operational efficiency, and airline support functions with upgrades to ticketing, baggage handling, and back-of-house infrastructure.

This project includes electrical systems, mechanical, plumbing, IT/security, baggage handling, and fire protection. Collaborative Design Architects (CDA) and Swanson Rink are subconsultants on the project team, providing architecture and baggage handling services, respectively. Coordination of documents for the airport, review Gross Maximum Price (GMP) with the General Contractor/Contract Manager (GCCM), and write the FAA recommendation of award letter.  Morrison-Maierle are the subject-matter experts to work with the day-to-day project management and bidding assistance needed for this complex airport terminal project. 

The scope of work and associated fees for these services have been reviewed by Rood & Associates of Arvada, CO and negotiated by staff for approval by the FAA. The FAA requires that all airport engineering fees be reviewed by a second contracted engineering firm to verify that these fees are reasonable, fair, and equitable. Rood & Associates was contracted to perform the secondary review, providing staff with an independent cost estimate to negotiate fees with M-M.  
 

City Council may:

• Approve Amendment 31 with Morrison-Maierle for the expansion and remodel of the Airline Ticket Counters and installation of a new baggage inspection system in the amount of $778,000; or,
• Not approve Amendment 31 with Morrison-Maierle, and provide further direction to staff.

The total cost of the engineering services in Amendment 31 is $778,000.00. Approximately 78.10% of the fees will be paid by a combination of Passenger Facility Charge (PFC) and Infrastructure Investment and Jobs Act (IIJA) grant funds. The remaining 21.90% or $170,382, will be paid with local share dollars that are available in the airports Capital Account and Construction Fund.