Staff recommends that the City Council approve the Professional Services Contract with HDR Engineering, Inc. for W.O. 26-11: Monad Road Reconstruction - Daniel Street to Moore Lane, in the amount of $493,200.

This project involves the reconstruction of Monad Road from Daniel Street to Moore Lane to improve the roadway to a minor arterial complete street standard as proposed in the FY26 CIP.  The length of the project is approximately 3,200 feet.  In addition to the roadway improvements, the proposed project will likely include improvements consisting of curb, gutter, sidewalk, a multi-use trail, and street lighting along the corridor.  Along with the road reconstruction, aged and undersized cast iron water main will be replaced to improve fire flow and improve reliability.  Storm drain and sanitary sewer infrastructure will be evaluated, and those utilities may be rehabilitated or replaced depending on condition.  A large portion of this corridor is used by heavy trucks and experiences rutting, so this project will improve the overall integrity of the roadway, as well as improve safety for vehicle, pedestrian, and multi-modal traffic.

Some of the key elements of this project include extensive coordination with BNSF (Burlington Northern Santa Fe Railroad), storm water challenges, coordination with adjacent local businesses, and means of addressing safety concerns related to pedestrian and multi-modal traffic.  Much of this corridor is bordered by BNSF property on at least one side, with some areas bordered on both sides. Any improvements made with this project must accommodate BNSF regulations where appropriate. Storm water on the east end of the corridor currently flows to a retention area located on BNSF property, requiring the continued coordination with and approval from BNSF.  Also related to storm water, considerations must be made on how to best integrate the City-County Drain with storm water runoff that has no existing facilities for mitigation.  Most of the local businesses operate in a commercial industrial enterprise, with substantial truck traffic. The improvements of this project must maintain and accommodate the needs of these businesses during construction. Property owner assessments will be required with this project, also requiring coordination with all businesses and property owners.  

Staff recommends Council authorize the mayor to execute this professional services contract with HDR Engineering for preliminary evaluation, design, and bidding services.  Construction contract administration and construction observation services may be requested after the full construction scope and duration is determined.  

The City requested proposals for professional engineering services from eleven prequalified firms that were taken from the established Statement of Qualifications.  Proposals were received from AE2S, HDR Engineering, IMEG, and KLJ Engineering.  City staff used the proposal process to select HDR Engineering due to their experience with arterial and collector road reconstruction, storm drain, and rehab/replacement of utilities.  The consultant selection was based on Project Team and Availability, Project Approach, and Firm Qualifications and Experience related to the project needs.

City Council may:

• Approve award of a Professional Services Contract to HDR Engineering for $493,200; or
• Not approve a contract with HDR. If this agreement is not approved, this work will be delayed and the road and related utilities will continue to degrade and operate at lower levels of service.

The project was budgeted in FY26 in the amount of $660,000 using Street Maintenance District 2 Funds, Stormwater Funds, and Water Funds.  There are adequate funds to award this contract.