Consent 1.H.
City Council Regular Business Meeting
- Meeting Date:
- 03/23/2026
- TITLE
- Resolution Establishing An Ad-Hoc Information Technology Advisory Commission (ITAC)
- PRESENTED BY:
- Chris Kukulski
- Department:
- City Hall Administration
Presentation:
No
Legal Review:
Yes
Project Number:
N/A
RECOMMENDATION
Approve the creation of an ad-hoc Information Technology Advisory Commission (ITAC) to serve in an advisory capacity to City Council on matters related to technology strategy, governance, and digital services.
EXECUTIVE SUMMARY
Technology systems and digital services now support nearly every function of municipal government, including public safety operations, financial management, infrastructure systems, resident services, and internal administrative processes. Cities must continuously adapt to evolving challenges related to cybersecurity, data governance, artificial intelligence, and digital service delivery.
The ITAC will provide City Council with access to community expertise and strategic insight to help ensure the City makes informed, responsible, and forward-looking decisions related to technology investments and policies.
The ITAC will serve as an advisory body to Council and will help strengthen long-term technology governance, improve transparency, and ensure the City is positioned to take advantage of opportunities to improve services for residents. This is consistent with council member Lindley's initiative that was unanimously approved by council earlier this year.
The ITAC will provide City Council with access to community expertise and strategic insight to help ensure the City makes informed, responsible, and forward-looking decisions related to technology investments and policies.
The ITAC will serve as an advisory body to Council and will help strengthen long-term technology governance, improve transparency, and ensure the City is positioned to take advantage of opportunities to improve services for residents. This is consistent with council member Lindley's initiative that was unanimously approved by council earlier this year.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
Local governments increasingly rely on complex technology systems to deliver essential services and operate efficiently. These systems require thoughtful governance, long-term planning, and ongoing evaluation to ensure they continue to meet the needs of the community while managing risk and cost.
Many cities have established technology advisory bodies that allow them to draw on expertise within the community to supplement staff knowledge and provide strategic insight to elected officials. These commissions bring together professionals from the technology sector, business community, and educational institutions to provide perspective on emerging trends, best practices, and opportunities for innovation.
The Information Technology Advisory Commission (ITAC) will provide Council with a structured forum to engage local expertise while maintaining appropriate boundaries between policy oversight and operational management. The commission will serve strictly in an advisory capacity and will not direct staff work or make operational decisions.
The ITAC will focus on several key areas:
Many cities have established technology advisory bodies that allow them to draw on expertise within the community to supplement staff knowledge and provide strategic insight to elected officials. These commissions bring together professionals from the technology sector, business community, and educational institutions to provide perspective on emerging trends, best practices, and opportunities for innovation.
The Information Technology Advisory Commission (ITAC) will provide Council with a structured forum to engage local expertise while maintaining appropriate boundaries between policy oversight and operational management. The commission will serve strictly in an advisory capacity and will not direct staff work or make operational decisions.
The ITAC will focus on several key areas:
- Identifying opportunities to improve resident-facing digital services and accessibility
- Supporting responsible evaluation and governance of emerging technologies, including artificial intelligence and data use
- Strengthening long-term technology planning and governance practices
- Identifying opportunities to leverage partnerships with local technology leaders, businesses, and educational institutions
FISCAL EFFECTS
The InformationTechnology Advisory Commission will operate primarily in an advisory capacity and is expected to have minimal direct fiscal impact. Typical costs associated with advisory commissions are limited to administrative coordination, meeting logistics, and standard public meeting support.
If Council proceeds with establishing the commission, any anticipated administrative or operational costs will be identified during implementation.
If Council proceeds with establishing the commission, any anticipated administrative or operational costs will be identified during implementation.
STAKEHOLDERS
Stakeholders who will have an interest in or contribute to the work of the Information Technology Advisory Commission include:
- City Council
- City Administration and Department Leadership
- Information Technology Department
- Local technology professionals and industry leaders
- Educational institutions and workforce development organizations
- Local businesses and startups in the technology sector
- Residents who rely on digital services to interact with the City
ALTERNATIVES
City Council may:
1. Approve the creation of an ad-hoc Information Technology Advisory Commission; or
2. Deny the creation of an ad-hoc Information Technology Advisory Commission.
1. Approve the creation of an ad-hoc Information Technology Advisory Commission; or
2. Deny the creation of an ad-hoc Information Technology Advisory Commission.