Staff recommends that City Council accept a donation from Billings Blizzard Fastpitch in the amount of $9,000 to be used to purchase a maintenance shed to store equipment used to maintain the ballfields at Poly Vista Park.

Billings Blizzard Fastpitch is a softball organization that uses Poly Vista Park for practices and games. Ongoing field maintenance is required to keep the facilities in safe, playable condition, which involves the use of various tools, equipment, and materials. Billings Blizzard Fastpitch has offered a donation to purchase a maintenance shed to be placed at Poly Vista Park. The shed will provide direct access to the tools and materials needed for field upkeep. The organization will be allowed to use the shed during their permitted times on the fields. This improvement will reduce the amount of staff time required at Poly Vista Park, allowing Parks staff to focus on maintenance needs in other areas of the city.

PRPL is asking for approval per policy as the donation exceeds $500. PRPL will facilitate the purchase and placement of the shed in Poly Vista Park.

Budgeted park maintenance funds of $500 will be used to offset any additional material costs associated with procurement and installation. An overall reduction in expenses for the City and PRPL is anticipated, as permitted user groups will perform their own field maintenance utilizing the shed.

City of Billings
Parks, Recreation, & Public Lands department 
Billings Blizzard Fastpitch
Various park user groups

City Council may:
  -Approve the donation to PRPL in the amount of $9,000 or;
  -Disapprove the donation and not allow the purchase of a maintenance shed at Poly Vista Park.